Administrative Support Specialist for Early Childhood Education

3 days ago

Gambrills, Maryland, United States Bambini Montessori Academy Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Bambini Montessori Academy. The ideal candidate will provide essential administrative support to ensure the smooth operation of our preschool. Responsibilities include managing office tasks, handling inquiries from parents and visitors, maintaining student records, coordinating communication between staff and parents, and conducting school tours.

Key Responsibilities:

  • Manage day-to-day administrative tasks, including answering phones, responding to emails, and handling office correspondence.
  • Maintain accurate student records, ensuring confidentiality and compliance with regulations.
  • Assist with enrollment processes, including registration and paperwork for new students.
  • Coordinate communication between parents, teachers, and staff.
  • Provide assistance to teachers and staff as needed, fostering a collaborative and supportive work environment.
  • Uphold a welcoming atmosphere for parents, visitors, and staff entering the preschool.
  • Perform general office duties, including filing, photocopying, and data entry.
  • Stay informed about preschool policies, procedures, and licensing requirements.
  • Manage staff leave request calendar.
  • Prepare daily staff schedules.
  • Prepare lesson plans and learning materials.
  • Prepare supply and food orders.
  • Opening/closing daycare center responsibilities.
  • Other administrative tasks will be assigned.

Qualifications:

  • AA degree in Early Childhood Education.
  • Bachelor's Degree in Human Resources or Administration.
  • 90h preschool/infant toddler certifications.
  • Proven experience in administrative roles, preferably in an educational setting.
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in office software (e.g., Microsoft Office Suite).
  • Knowledge of preschool policies and regulations is advantageous.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Positive attitude and enthusiasm for working in a preschool environment.

Work Environment:

  • Monday to Friday.
  • In-person work setting.

Benefits:

  • Dental insurance.
  • Health insurance.
  • Retirement plan.
  • Vision insurance.

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