Procurement Associate

Job Description:

As a key member of our team at Us Electric LLC, the Purchasing Assistant will play a crucial role in ensuring the smooth operation of our accounts payable process.

Key Responsibilities:

Invoice Processing:

• Work closely with the purchasing group to ensure seamless communication and collaboration.
• Review incoming invoices for completeness and accuracy, verifying that they match purchase orders and receiving documentation.
• Code invoices to the appropriate general ledger accounts and cost centers.
• Enter invoice details and scan invoices into Viewpoint Spectrum for processing and payment.

Vendor Management:

• Maintain accurate and up-to-date vendor records, including contact information, payment terms, and tax details.
• Communicate with vendors regarding invoice and payment-related inquiries, disputes, and adjustments.
• Build and maintain positive relationships with vendors to ensure smooth payment processing and resolve any vendor-related issues.

Reporting and Reconciliation:

• Prepare regular accounts payable reports, including aging analysis.
• Reconcile accounts payable transactions and statements to ensure accuracy and completeness.
• Assist in month-end and year-end closing processes, including journal entries and financial reporting.

Compliance and Process Improvement:

• Ensure compliance with company policies, accounting standards, and relevant regulations.
• Identify opportunities for process improvement and participate in the implementation of automation tools or streamlined procedures.
• Contribute to the development and maintenance of accounts payable policies and procedures.

Benefits:

Us Electric LLC offers a competitive compensation package, including 401k, medical/dental insurance, PTO/sick days, and career advancement opportunities.