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Receivables Management Associate

2 months ago

Central Islip, New York, United States PRI Technology Full time

Essential Qualifications:

Industry Experience Required: Candidates should possess experience in construction or HVAC sectors.

Role Overview:

The Receivables Management Associate will play a crucial role in ensuring timely payments from clients, contributing to the financial health of PRI Technology.

Work arrangements are flexible, with a minimum of four days required in the office for seasoned professionals, allowing one day for remote work.

Daily hours are adaptable, with expectations of six to eight hours of work.

Key Responsibilities:

  • Maintain and enhance bookkeeping databases.
  • Engage with clients to solicit payments and organize payment plans.
  • Accurately record customer payments in the financial system.
  • Generate reports and balance sheets reflecting overall financial performance.
  • Update client accounts in accordance with received payments.
  • Ensure the accuracy of all financial records and reports.
  • Identify overdue accounts and take appropriate action.
  • Communicate effectively with clients to assess their financial requirements.
  • Handle basic administrative tasks related to accounts receivable as needed.
  • Document and process all financial transactions accurately.
  • Manage bookkeeping and accounting functions.
  • Prepare, post, verify, and record customer payments and transactions linked to accounts receivable.
  • Create and submit invoices in line with company protocols.
  • Maintain and update client files, including changes in contact information or business structure.
  • Draft correspondence for standard past-due accounts and collections, identifying delinquent accounts through file reviews.
  • Generate reports on the status of customer accounts as required.
  • Investigate customer discrepancies and overdue amounts.
  • Reconcile accounts receivable periodically.
  • Assist in producing monthly billing statements based on the general ledger.
  • Reconcile revenue accounts on a monthly basis.
  • Organize and retrieve materials related to accounts receivable as necessary.
  • Communicate changes in information to relevant team members.
  • Perform additional related duties as assigned.

Required Skills:

  • Strong verbal and written communication abilities.
  • Proficient in Microsoft Office Suite and other accounting software.
  • Ability to work autonomously in a dynamic environment.
  • Capacity to anticipate work needs and interact professionally with clients.
  • Exceptional organizational skills and attention to detail.
  • Moderate to advanced proficiency with QuickBooks, specifically the two most recent versions.