Special Orders Coordinator

**Job Summary:**

Cold Springs RV is seeking a highly organized and detail-oriented Special Orders Coordinator to join our team. As a Special Orders Coordinator, you will be responsible for processing and coordinating special orders for RV parts, ensuring timely and accurate delivery to our customers.

Key Responsibilities:

• Determine Customer Needs: Work closely with customers to determine their special order needs and accurately specify parts accordingly.
• Create and Modify Purchase Orders: Create and modify purchase orders to ensure accurate and timely delivery of special ordered parts.
• Issue Purchase Orders: Issue purchase orders to vendors to order parts, ensuring that all necessary information is included.
• Record Warranty Parts Returned: Record warranty parts returned to the dealership, ensuring that all necessary documentation is completed.
• Create Special Ordered Parts: Create special ordered parts on the dealership computer system and notify the ASM, technician, or client upon receipt.
• Review Special Order Parts Tracking: Review special order parts tracking to ensure that all orders are accurate and up-to-date.
• Process and Close Open Invoices: Process and close open invoices, ensuring that all necessary documentation is completed.
• Compare Invoices Against Requisitions: Compare invoices against requisitions to verify the quality and quantity of merchandise received.
• Keep Records of Outside Purchases: Keep records of outside purchases and parts received and issued, ensuring that all necessary documentation is completed.
• Perform Ongoing Warehouse Parts Inventory: Perform ongoing warehouse parts inventory to ensure that all parts are accurately stocked and accounted for.
• Attend Weekly Department Meetings: Attend weekly department meetings to stay informed of any changes or updates to special orders procedures.

Requirements:

• High School Diploma or Equivalent: High school diploma or equivalent required.
• Dealership Experience: One year of dealership experience and/or training required.
• Computer Skills: Above-average computer skills required, including proficiency in CDK Lightspeed and Microsoft Office applications.
• Organizational Skills: Excellent organizational skills required, including the ability to track orders using multiple computer-based programs.
• Communication Skills: Excellent communication skills required, including the ability to work effectively with customers and vendors.

Compensation:

Starting salary $18.00/hour to $21.00/hour, with evaluation at 90 days and monthly bonus based on sales performance.

Benefits include health insurance, dental and vision, employee discount, AFLAC products, paid vacation, and birthday off.