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Office Operations Specialist

2 months ago

Lenexa, Kansas, United States F.E. Moran Group of Companies Full time
About the Role

We are seeking an experienced Administrative Assistant to join our team at F.E. Moran Group of Companies. As an Administrative Assistant, you will play a critical role in supporting our service team and ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support: Provide administrative support to our service team, including managing office operational and administrative functions, completing in-house accounting functions, and assisting with customer portals.
  • Customer Service: Provide top-notch customer service through all interactions, including answering phones for inbound calls and assisting customers of the service department.
  • Data Management: Ensure completeness and accuracy when entering data into multiple systems, setting up new job parameters, maintaining and updating service logs, and updating field staff calendars to complete assignments.
Requirements
  • Experience: Previous experience as an Administrative Assistant, preferably in a construction-related or fire protection industry.
  • Technical Skills: Strong data entry and computer skills, including Microsoft Office suite, database systems (Penta a plus), data retrieval, report generation, and Inspect Point (BIG Plus).
  • Education: High school diploma or equivalent; Bachelor's degree in business, accounting, or related preferred.
  • Soft Skills: Ability to communicate effectively, both verbally and written, to varied levels of audiences; ability to work effectively in a team environment; and ability to prioritize tasks and meet deadlines.
What We Offer
  • Competitive Compensation: Competitive salary and benefits package, including medical, dental, and vision; life and disability insurance; paid time off; and 401(k) retirement savings plan with discretionary company match.
  • Professional Environment: Professional, engaging, and rewarding work environment.
  • Opportunities for Growth: Opportunities for career growth and development within a dynamic and expanding company.