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Office Manager for Gordon Reese Design Build

2 months ago

Walnut Creek, California, United States Zephyr Connects Full time
{"title": "Office Manager", "description": "About the Role

We are seeking a highly organized and detail-oriented Office Manager to join our team at Gordon Reese Design Build. As the heartbeat of our office, you will be responsible for maintaining the smooth operation of our daily activities, ensuring that all teams are working efficiently together, and representing the excellence of our team to the community.

Key Responsibilities
  • Maintain organization of office and jobs to ensure compliance with established processes
  • Anticipate the needs of CEO and CFO and support their daily routine
  • Anticipate and support needs of Marketing, Sales, Design and Operations Departments
  • Manage communications with clients and team members efficiently
  • Complete routine tasks on time without supervision
  • Ensure other team members have what they need to complete their assigned role
Routine Office Functions
  • Answer incoming calls and route calls to team
  • Communicate by email with clients, staff and others
  • Keep office clean, organized and client ready
  • Welcome clients and visitors to the office
  • Maintain inventory of office and marketing materials
  • Facilitate meetings with teams, clients and regulators
  • Manage Bookkeeper and QuickBooks
  • Manage budgets for office and jobs (job costing)
  • Keep files organized and manage google docs
  • Manage supply chain for office and jobs
  • Monitor established policies and processes to ensure compliance
  • Assist HR with employee records and onboarding new employees
  • Assist with marketing events and client meetings
Requirements
  • Bachelor's degree preferred
  • 3 years of Office Administration experience supporting high-level executive function (executive-level assisting, bookkeeping, etc.)
  • 3 years Residential Construction Industry Experience design build process experience including job costing preferred
  • QuickBooks experience with understanding of accounting principles
  • Able to handle interruptions and still execute assigned or routine tasks
  • Demonstrates a willingness to learn and teach
What We Offer
  • Salary Range $75,000-$85,000
  • Profit Sharing quarterly bonus
  • 401K
  • Health Insurance - cafeteria plan
  • Paid Vac/Sick
  • 12 Paid Holidays
  • Cell Phone and Fuel Stipend
Personal Characteristics
  • Highly Organized Multitasker – keep things organized and efficient
  • Balanced – eager to work hard and enjoy life, health conscious
  • Responsible – be accountable for yourself
  • Motivated – continuous improvement for yourself and team
  • Capable - able to execute and complete tasks on time
  • Independent – can work without supervision
  • Positive - solution focused
  • Honest – straightforward communicator
  • Adaptable – can adjust quickly to changing circumstances
How to Apply

Please submit your cover letter and resume to apply for this position. We have a formal recruiting process and have a relationship with Zephyr Connects LLC, whom we use for the screening and hiring process. If you are selected for the next step, you will get instructions from Kristian within 3 days of your submission. Everyone will be contacted.

Gordon Reese Design Build provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Gordon Reese Design Build complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

"}