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Project Management Assistant

2 months ago

Minneapolis, Minnesota, United States Pace® Analytical Services Full time
Job Overview

About Pace Analytical Services

Pace Analytical Services is dedicated to enhancing the safety and health of our environment. We provide scientific solutions to businesses, government entities, and consulting firms, ensuring the integrity of air, water, and soil through our extensive laboratory network and onsite services.


Position Summary

The Minneapolis-based Pace MN-Field team is in search of a detail-oriented individual to fulfill the role of an entry-level Project Coordinator. This role is pivotal in delivering project and administrative assistance to our Air and Water sampling divisions.

Key Responsibilities:

  • Support Project Managers in transitioning projects from sales, managing client interactions, organizing project details, addressing client inquiries, and overseeing final report processes and routine invoicing.
  • Provide exceptional customer service by directing client inquiries to the appropriate Project Manager.
  • Assist the sales team with client onboarding, credit establishment, processing purchase orders, and requesting Certificates of Insurance.
  • Collaborate with Field & Laboratory teams on supply procurement, equipment rentals, tracking, and managing packing slip receipts.
  • Support Accounts Receivable by providing invoice copies and assisting with collections.
  • Handle shipping, copying, filing, form maintenance, archiving, data entry, and other miscellaneous tasks as assigned.
  • This position offers the opportunity to leverage and expand your skill set, allowing you to carve your own professional path.

Employment Type: Full-time

Pace Analytical Services is committed to safeguarding our environment and enhancing public health. We pride ourselves on delivering superior testing and scientific services, supported by transparent data and a highly skilled team with decades of experience.

Employee Benefits:

  • 401(k) with company matching
  • Comprehensive Dental Insurance
  • Health Insurance coverage
  • Health Savings Account options
  • Vision Insurance
  • Life Insurance benefits
  • Parental Leave
  • Generous Paid Time Off

Work Schedule:

  • Full-time, Monday to Friday

Educational Requirements:

  • High School Diploma is required.
  • Prior customer service experience is preferred.

Qualifications:

  • Must maintain a drug-free status.
  • Ability to work both independently and collaboratively within a team.
  • Proficient in Microsoft Office Suite, including Outlook, Excel, and Teams.

Additional Information

Benefits Overview

Employees are entitled to 80 hours of paid vacation annually, 7 paid holidays, 2 floating holidays (prorated based on start date), 40 hours of paid sick leave, paid bereavement leave, 8 hours of paid volunteer time, and comprehensive medical, dental, and vision insurance. Additional benefits include voluntary short-term and long-term disability insurance, life insurance options, a traditional and ROTH 401(k) with company match, HSA, FSA, employee referral bonuses, tuition reimbursement, and various voluntary insurance coverages.


Equal Opportunity Employer

Pace Analytical Services is an equal opportunity employer and prohibits discrimination and harassment of any kind, ensuring fair treatment for all employees and applicants regardless of race, creed, color, religion, genetics, protected veteran status, national origin, sex, age, disability, marital status, sexual orientation, gender identity or expression, citizenship, or any other characteristic protected by applicable laws.


Work Schedule: Monday through Friday, 8:00 AM to 5:00 PM