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Accounts Receivable Specialist

2 months ago

Tempe, Arizona, United States RCC Holdings LLC Full time
Job Description

**About RCC Holdings LLC**

RCC Holdings LLC is a dynamic and growing company that offers attractive employee benefits, competitive rates of pay, and promotional opportunities. We are committed to rewarding, developing, and retaining our team.

**Job Summary**

The Accounts Receivable Specialist will be responsible for accurately billing customers, recognizing revenue and expenses, and applying cash receipts in a timely manner. This role will also own the collection of overdue funds from customers, including account reconciliation and various collection techniques.

Key Responsibilities

  • Review Enterprise Work Order reports daily and bill customers based on completed job status.
  • Verify customer PO, work order, or field purchase order matches billing amount.
  • Gather and prepare all necessary documents needed to submit billing and create manual invoices for builders requiring specific billing formats.
  • Input and submit job information into Prelien software within the required timeframe.
  • Work with other internal departments to communicate and resolve billing issues.
  • Submit invoices to customers according to builder cut-offs and requirements to ensure maximized cash receipts.
  • Provide cash receipts forecasts to the Credit Manager weekly (or as needed).
  • Contact customers regarding overdue accounts and determine reasons for non-payment.
  • Work with customers to resolve any outstanding items to ensure invoices are paid as quickly as possible.
  • Research and reconcile past due balances.
  • Apply daily cash receipts.
  • Scan a copy of deposit details, including check copies and application backup.
  • Monitor all customer back charges and verify and obtain approvals for write-off.
  • Scan and attach copies of all invoices to the orders inside ERRM.
  • Recommend when accounts be escalated to a collection agency.
  • Provide the Credit Manager with a detailed analysis of all amounts > 60 Days for AR Review meetings and present the details during the meeting.
  • Gather credit reports, trade references, etc. for all new credit applications for Credit Manager review.
  • Verify tax-exempt and contractor's license status on new and existing customers.
  • Perform necessary errands as needed, i.e., filing, daily bank deposits, post office, etc.
  • Perform other duties as assigned.

Requirements

  • High school diploma or equivalent (GED). Continuing education courses in accounting preferred.
  • Minimum 5 years billing and collections experience. Working knowledge of basic accounting processing helpful.
  • Computer experience in data entry and report generation. Strong Excel skills required. Working knowledge of PC-based accounting software helpful.
  • Very good interpersonal, written, and verbal communication skills.
  • Very good organizational, accuracy, and attention to detail skills.
  • Must maintain high standards of confidentiality.