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Support Services Specialist
2 months ago
Job Summary:
Mississippi State University is seeking an experienced Administrative Assistant II to provide administrative support to a Dean or large unit. The successful candidate will oversee a variety of administrative, fiscal, and staff support activities, requiring advanced knowledge and skills in areas such as budget administration, equipment management, and recordkeeping.
Key Responsibilities:
- Oversee and perform a range of diverse administrative activities, serving as a central point of liaison with other departments and external constituencies.
- Utilize knowledge and understanding of operational issues to create, compose, and edit technical and administrative correspondence and documentation.
- Assist in administrative problem solving, program/project planning, development, and execution of stated goals and objectives.
- Research information, compile statistics, and gather and compute various data; prepare special and/or one-time reports, summaries, or replies to inquiries.
- Monitor, reconcile, and assist with fiscal administration, including budgets, funding, grants, contracts, payroll, employment, travel, and purchasing.
- Provide and/or oversee support activities, such as answering telephones, resolving problems and inquiries of visitors, reviewing and controlling incoming and outgoing correspondence, and follow-up on operational commitments.
- Schedule appointments and maintain calendars; schedule, coordinate, and facilitate meetings, facilities usage, events, and travel arrangements.
- Establish, update, and maintain unit's files, inventories, and records; implement and maintain data management systems.
- Lead and guide the work of lower-level staff, and supervise student employees as appropriate.
Requirements:
- Education: diploma or equivalent in Information Technology, Business Administration, Statistics, Economics, or closely related field.
- Experience: 5-7 years of experience in a related field.
- Substitution allowed: any equivalent combination of related experience and/or education approved by the Department of Human Resources Management.
Preferred Qualifications:
- Excellent written and verbal communication skills.
- Working knowledge of word processing, spreadsheet, and database software packages.