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Payroll and Benefits Specialist

2 months ago

Nokomis, United States Fortis Solutions Group Full time
Job Summary

We are seeking a highly skilled Payroll and Benefits Specialist to join our team at Fortis Solutions Group. As a key member of our HR department, you will be responsible for the accurate and timely administration of our payroll and benefits plans.

Key Responsibilities
  • Process and administer full-cycle, multi-state, bi-weekly and supplemental payrolls for multiple EINs and over 1,200 employees.
  • Serve as a Subject Matter Expert (SME) and main escalation point for day-to-day payroll matters and resolve questions or concerns promptly and professionally.
  • Partner with payroll vendor to accurately prepare and submit payroll tax reports and filings on time, including quarterly tax returns and other year-end forms such as W-2's.
  • Keep abreast of federal, state, and local payroll regulations and ensure compliance.
  • Handle sensitive employee information with the utmost integrity and confidentiality.
  • Complete data entry of new hires within the HRIS, collaborating with HR team members and managers as necessary to ensure proper setup.
  • Complete data entry of terminations in the HRIS and ensure accurate final payments, correct transition of access and approval rights in the system, and COBRA notification.
  • Create regularly scheduled payroll and hours-related reports for management. Complete ad hoc reports at the direction of managers and HR team.
  • Audit employee data for accuracy and completeness of records, with a focus on correct labor allocations, job titles, reporting relationships, tax profile discrepancies, etc.
  • Process monthly benefit invoices from vendors to ensure timely payment of those invoices and investigate discrepancies with vendors; run reports to substantiate bill amounts and use Excel to perform pivot tables and v-lookups to reconcile costs.
  • Assign costs to the appropriate labor allocations and share with accounting.
  • Review and approve benefit elections in the Paycom system, ensuring timely enrollment for new hires and life events.
  • Review routine loan and deferral changes from the 401(k) recordkeeper and ensure accurate setup in HRIS and timely remittance of contributions.
  • Assist with 401(k) compliance activities as necessary.
  • Train and educate supervisors and managers on timecard and time off approval responsibilities and best practices.
  • Cultivate good relationships with employees and vendors alike by consistently providing friendly, proactive, accurate, and clear communication.
  • Complete employment verifications, garnishments or withholding orders, unemployment inquiries, and government surveys as requested.
  • Organize and maintain shared resources, including smart sheets and shared folders.
  • Partner with Payroll & Benefits Manager on process improvements and maintaining up to date procedural documentation Support HR team with HRIS configuration for newly acquired companies and employees.
  • Participate in regular HR team meetings and assist with special HR projects as requested.
Requirements
  • 2-5 years of payroll administration for similar sized, multi-state company.
  • Prior experience with payroll processing software required. Paycom strongly preferred.
  • College degree in business or related discipline preferred.
  • Prior experience in a manufacturing facility preferred.
Job Knowledge, Skills, and Abilities
  • Highly proficient with Microsoft Office (including Microsoft Word, Excel, Teams and Outlook).
  • Experience with web-based business applications, such as Smartsheet, and using multi-factor authentication tools.
  • Able to communicate and collaborate in a professional manner via phone, email, video and other formats.
  • High ethical standards. Able to maintain confidentiality regarding employee and Company information.
  • Excellent written, verbal, and interpersonal communication skills.
  • Able to communicate professionally across all levels of an organization and bring a high level of customer service to the HR department and payroll function.
  • Exceptional organizational skills with meticulous attention to detail.
  • Self-starter with an ability to manage shifting priorities and multi-task.
  • Driven towards continuous improvement and delivery of results.
  • Able to analyze data, draw conclusions, and make informed decisions.
Work Environment

Standard office environment, adjacent to production. Regular exposure to dust and noise while in the production environment.

Safety shoes and eye protection are highly recommended when entering the production area.

Employees must be able to perform the essential functions of their position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, provided this does not create an undue hardship for the company.

Fortis Solutions Group retains the right to change or assign other duties to this position, as needed.

Fortis Solutions Group is committed to a diverse and inclusive workplace. We are an equal opportunity employer and therefore, do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.