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Retail Commercial Property Supervisor

2 months ago

Tustin, California, United States Athena Management Inc. Full time
Job Overview

The Retail Commercial Property Supervisor will oversee the management and operational activities of their assigned properties. The ideal candidate will possess strong organizational skills, a comprehensive understanding of the owner-tenant-landlord dynamics, basic accounting principles, and a commitment to exceptional customer service. The ability to manage multiple tasks efficiently while maintaining attention to detail is essential for this role.

Key Responsibilities:

  • Manage the physical operations and upkeep of the property portfolio, addressing inquiries and requests from both internal teams and external stakeholders promptly and effectively.
  • Interpret, negotiate, and manage contracts with service providers and relevant legal documents associated with the properties.
  • Ensure timely collection of revenues and enhance existing systems to improve collection processes and operational efficiency.
  • Collaborate with senior management to assess the financial and physical status of each property, implementing financial directives as needed.
  • Generate and present monthly financial reports to ownership, providing insights into property performance.
  • Develop, review, and approve annual budgets and income forecasts, analyzing monthly expenditures and operational efficiencies.
  • Conduct monthly property inspections to assess conditions, guide contractors on tenant improvements, and ensure compliance with lease agreements and company policies.
  • Track critical lease dates, including rent commencements, expirations, renewals, and tax deadlines.
  • Design and oversee a Capital Improvement Plan, managing project cycles, budgets, and timelines for property enhancements.
  • Ensure accurate coding of invoices for payment and verify that utility and maintenance expenses align with expectations.
  • Address complex issues involving commercial tenants, vendors, and contractors, coordinating with legal counsel as necessary.
  • Ensure prompt and professional handling of tenant repair and maintenance requests, focusing on quality and cost-effectiveness.
  • Perform additional property management duties as assigned.

Qualifications:

  • Proven ability to work independently and collaboratively in a fast-paced environment with strict deadlines.
  • A minimum of 5 years of experience in retail or commercial property management.
  • Familiarity with community shopping center tenants and retail construction processes.
  • Strong management skills with the ability to analyze issues, gather relevant data, and implement effective solutions.
  • Experience in commercial real estate accounting.
  • Demonstrated proactive approach and ability to juggle multiple projects with an organized and systematic methodology.
  • Exceptional negotiation skills and a keen eye for detail.
  • Strong verbal, written, and interpersonal communication skills to maintain a professional demeanor.
  • Proficiency in Microsoft Excel, Word, MRI, Yardi, and Avid Exchange.

Work Environment:

This is a full-time position with a salary range of $85,000 to $100,000 per year. Benefits include 401(k) plans, health insurance, paid time off, and more. The role requires in-person work.