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Logistics Coordinator

2 months ago

Irvine, California, United States iStaffing Full time
Job Overview

We are seeking a dedicated Logistics Coordinator to join our team at iStaffing. This role is essential in ensuring the smooth operation of our shipping processes.

Key Responsibilities:
  • Manage and schedule appointments for all outgoing shipments from our warehouses.
  • Verify the bill of lading to ensure the correct products are dispatched and inform the sales team of any discrepancies.
  • Notify the sales department of any modifications to orders prior to their release.
  • Contact carrier dispatch to confirm estimated time of arrival (ETA) for shipments.
  • Ensure accuracy in product shipments from the warehouse.
  • Address and document any delivery issues within our SAP system.
  • Collaborate with various carriers, including LTL carriers, UPS, and CHEP U.S.A.
  • Process invoices related to the Shipping Department efficiently.
  • Send necessary documents to other company warehouses and carriers.
  • Provide pick-up information to LTL carriers as needed.
  • Document shipping notes and record the trucking company's load number for each order on the same trailer.
  • Organize bills of lading and worksheets in the order of loading, ensuring proper documentation.
  • Confirm the accuracy of the bill of lading in our system before releasing the order as shipped.
  • Arrange bills of lading in numerical order for easy access.
  • Attend to carrier check-ins, ensuring drivers' load sheets align with the bill of lading and that all paperwork is completed correctly.
  • Maintain a flexible work schedule, with potential for occasional Saturday shifts.
  • Perform additional duties as assigned.
Required Knowledge, Skills, and Abilities:
  • Proficiency in Microsoft Excel, Word, and Outlook at a basic level.
  • A willingness to learn and effectively utilize the company’s SAP system.
  • Ability to communicate effectively in English; knowledge of Spanish is a plus.
  • Strong interpersonal skills to work professionally and courteously with carriers, colleagues, and management.
Education:

A high school diploma or equivalent is required.

Physical Requirements:

Standard physical demands associated with a clerical role in an office setting.

Company Overview

iStaffing is committed to providing a supportive work environment. Candidates must be able to commute to the job site.