Estate Planning Coordinator

2 weeks ago


Newburyport, Massachusetts, United States Law Mom Full time
About Law Mom

We pride ourselves on providing compassionate, client-centered estate planning services. Our mission is to empower clients through education and deliver exceptional care at every step.

Job Overview

We are seeking a highly organized and detail-oriented individual to join our team as a Full-Time Client Concierge in a fast-growing law firm. This position offers a unique opportunity for growth and development, with potential for increased compensation and benefits as the firm expands.

Key Responsibilities
  • Client Reception and Front Office Support: Greet clients with warmth and professionalism, answer calls, schedule appointments, and manage front office communications.
  • Liaison with Office Manager: Serve as a bridge between the office manager and other team members to ensure smooth daily operations, including tracking office supplies and handling administrative tasks.
  • Assist with Policy and Procedure Development: Collaborate with the office manager and leadership team to develop, refine, and implement office policies and procedures to ensure consistency and efficiency across operations.
  • Jump in When Needed: Be flexible and able to step into various roles as required, whether assisting with client inquiries, supporting the legal team, or covering for colleagues during busy periods or absences.
  • Client Assistance: Provide a personalized experience for clients, ensuring they feel comfortable and well taken care of, answering questions, and managing client check-ins.
  • Document Proofreading and Review: Ensure the accuracy of documents and notify the legal team of any corrections or issues that arise.
  • Document Organization: Organize legal documents into client binders with attention to detail, following specific systems and procedures.
  • Document Preparation: Print, tab, and prepare legal documents for client meetings and binders.
  • Scanning & Digital Filing: Scan hard-copy documents and manage digital filing, categorizing them per firm protocols.
  • Cloud File Management: Maintain and organize digital documents in the cloud, following systemized processes.
  • Notarization & Witnessing: Assist in notarizing and witnessing legal documents during client signings (notary license required or willingness to obtain).
  • Deed Recording: Handle deed recording, track filings, and manage necessary corrections.
  • Form & Template Management: Work with fillable forms and templates, preparing documents for client use.
  • File Audits: Ensure legal documents are complete with correct signatures and notarizations, addressing any discrepancies.
Required Skills and Qualifications
  • Exceptional Organizational Skills: Demonstrated ability to prioritize tasks, manage multiple projects, and maintain accurate records.
  • Technical Proficiency: Proficient in Microsoft Word, Excel, Adobe, and experience handling PDFs.
  • Excellent Communication Skills: Friendly, professional demeanor with strong client service skills.
  • Collaboration and Teamwork: Ability to collaborate in developing and maintaining office policies and procedures.
  • Notary License: Notary license (or willingness to become a notary).
  • Integrity and Confidentiality: High level of integrity, respecting client confidentiality at all times.
  • Strong Typing and Data Entry Skills: Excellent typing, word processing, and data entry skills.
  • Verbal and Interpersonal Skills: Excellent verbal communication and interpersonal skills for client and team interactions.
  • Flexibility and Initiative: Flexibility and initiative to jump into various roles as needed.
Compensation and Benefits

The estimated salary range for this position is $22.60-$24.50 per hour, with potential for a pay increase based on key performance indicators (KPIs). Opportunity for bonus compensation based on firm profitability and potential for benefits based on performance and tenure.



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