Accounting Project Coordinator
2 weeks ago
Job Summary:
Prism Specialties, a disaster restoration company, is seeking an Accounting Project Coordinator to join their team. The ideal candidate will be responsible for various clerical and accounting tasks to ensure efficient communication and work among staff members. This role involves travel, coordinating job activities at customer locations, and maintaining daily logs, including labor, equipment, and material usage. The successful candidate will be a reliable self-starter who can work independently in a fast-paced environment, with a high sense of urgency, and excellent initiative.
Responsibilities:
• Coordinate travel arrangements, including flights, hotels, and transportation
• Maintain daily log sheets, including labor, equipment, and material usage logs
• Enter usage information to generate invoices
• Coordinate with outside service providers to meet expectations and deadlines
• Summarize daily job communications from the Project Engineer and distribute appropriately
• Coordinate meals at the job location or hotel
• Communicate with adjusters, contractors, and customers in a professional manner
• Respond to requests for service as required
• Assist with generating reports
• Use computer, internet, cell phone, and general office machines
• Accurately maintain files and record keeping
• Complete invoices and collect payments
• Maintain reports and sales data
• Draft letters with proper English and grammar
• Answer calls after hours when needed
Requirements:
• Minimum 2-year college degree
• Minimum 5 years of administrative experience
• Minimum 2 years of accounting support
• QuickBooks Desktop experience required
• General knowledge of accounting principles
• High efficiency with Excel and Microsoft applications
• Typing skills of 50 wpm minimum
• Works well under pressure with immediate deadlines
• Expert multitasker - able to switch assignments as needed
Perks/Benefits:
- Competitive Pay
- 401(k) matching
- Flexible Spending Account
- Dental, Medical, and Vision
- Short and Long-Term Disability
- Life Insurance
- Paid Time Off
- Great Work Culture
- Growth Opportunities
- Company-paid meals, accommodations, and transportation while traveling on assignment
- Company cell phone
Pay: $22-$25/hour
Schedule:
- Day shift
- Monday to Friday
- Weekend availability
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