Nursing - Registered Nurse, Operating Room - Travel Position

1 week ago

Cambridge, Massachusetts, United States Mass General Brigham Full time
Job Title: Senior Surgical Pathology Coordinator

Mass General Brigham is seeking a highly skilled and experienced Senior Surgical Pathology Coordinator to join our team in Cambridge, Massachusetts.

Job Summary:

The Senior Surgical Pathology Coordinator will work under the direction of the Administrative Manager to perform technical and clerical functions required for core front-end laboratory operations, clinical and administrative support to a director, faculty, and/or chief of service, database and materials management for clinical and research projects, calendar management, travel arrangements, and coordinates conferences and courses.

Key Responsibilities:
  • Registration and insurance verification of private consult cases received by the Pathology Service
  • Accessioning of specimens according to approved protocols and documentation of materials received
  • Liaison between clients and BWH Pathology and follow up on the timely receipt of slides and blocks
  • Organization and management of the Breast Pathology Service, including open, organize and accession all Breast Pathology consult cases received
  • Contact institutions to obtain complete clinical and billing information and additional material on cases, as needed
  • Orders, picks up and facilitates the handling of materials (e.g. slides, blocks and reports) needed for assay send out (OncotypeDX)
  • Organizes case list for Radiological/Pathological bi-weekly conference and identifying and collating slides for review based on recognizing need for correlation flagged in case diagnosis
  • Organizes Pathology Department Conferences, communicating and coordinating speakers and topics
  • Organizes revision and coordinates website update of educational materials (Surgical Pathology Grossing 7. Manual and resident assessment) within the pathology department
  • Creates documentation for, organizes, and submits research proposals for staff; corresponds and communicates with grant administrators, if necessary
  • Coordinates, schedules Fellowship Program interviews, observer ships and follow-up if necessary
  • Maintains Rotating Resident's education information and assessments
  • Capable of collating and organizing Quality Assurance data from PowerPath (e.g. HER2 FISH/immunohistochemistry concordance, disagreements with outside pathology reports, reasons for revised reports, and ER/PR/HER2 prevalence of breast prognostic markers over time)
  • Assist in credentialing and re-credentialing document organization and submission
  • Accession case into Pathology LIS (PowerPath) following established procedures
  • Register patients in Epic for final reporting and billing
  • Responsible for the distribution and triaging of private consult cases to appropriate pathologist for review
  • Files, faxes, emails, photocopies, prepares materials for couriers
  • Transcribes documents including manuscripts, reports, grants, correspondence, manuals, abstracts, chapters, course materials, proposals, et al.
  • Responsible for proofreading, editing, and ensuring accuracy on all levels
  • Coordinates Outlook calendar, schedules appointments, meetings, conferences, and travel arrangement
  • Coordinates all aspects of travel (e.g. flights, hotel reservation, registration for conferences and meeting)
  • Prepares and submits all paperwork associated with reimbursement (travel, meals, registration fees, etc.)
  • Processes and updates academic records, CVs, and biographical sketches
  • Maintains division specific databases and creates reports as needed
  • Orders, picks up and facilitates the handling of materials (e.g. slides, blocks, and reports) used for conferences, research projects, and clinical trials
  • Maintain office and order supplies
Requirements:
  • Bachelor's Degree preferred
  • Minimum 4 years applicable experience in a healthcare or laboratory setting required
  • Understanding and use of advanced level medical terminology required
  • Knowledge and use of intermediate medical terminology
  • Experience in a healthcare or laboratory setting preferred
  • PowerPath, EPIC knowledge preferred, but not required
  • Experience using EPIC - preferred, but not required
  • Understanding of billing operations required
  • Intermediate knowledge of Microsoft Office application required
  • Ability to type 60 WPM and complete data entry with a high level of accuracy
About Mass General Brigham:

At Mass General Brigham, we know it takes a surprising range of talented professionals to advance our mission—from doctors, nurses, business people and tech experts, to dedicated researchers and systems analysts.

We're helping patients get the best care possible by working on digital health experience, analyzing big data to streamline the delivery of care, and reaching out to medically complex patients to better understand their needs.

Together, we're connecting premier hospitals and health professionals to help serve patients and communities with high-quality, safe, and accessible care.

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