Receptionist I

As the primary point of contact, you will greet visitors, vendors, and job applicants in a professional manner. You may arrange for transportation services when needed and operate a switchboard to route incoming calls and place outgoing calls. Your duties will also include performing related tasks as required.

• Handle all incoming calls using a main or floor switchboard and route calls to the appropriate party.
• Greet outside visitors in a professional manner.
• May sign for incoming and outgoing packages and route them to the appropriate party.
• Use the internal paging system.
• Call for car service or a messenger as requested by the client.
• May perform filing, typing, and other administrative duties as requested by the client.
• Assist various departments with mass mailings.
• May receive and route faxes.
• May schedule conference rooms based on client requests and order catering as needed.
• Due to changing technology in office automation, you will be required to learn new features and functionalities of copying machines, faxes, scanning, other equipment, and PBX boxes as introduced at the site.
• Prepare monthly production and volume reports to measure productivity and prepare billing charges.

• High school diploma or equivalent.
• Two years of direct experience as a receptionist.
• Some prior experience working in a professional office environment is preferred.
• Able to operate various office equipment.
• Basic computer skills are required, including proficiency in Word and PowerPoint.
• Ability to perform routine functions of various equipment and systems, including the internal phone directory, office directory, photocopying, color copying, faxing, etc.
• Excellent customer service, professional attitude, and appearance are a must. Ability to work overtime and meet deadlines.

Physical Demands

• Physical activity required, including bending, reaching, and prolonged periods of sitting.
• May lift and/or move up to 10 pounds.

What We Offer:

• Competitive pay and benefits.
• Comprehensive training and development programs that prepare employees to advance from within.
• A company focused on creating a positive work and client environment.
• Employee discounts on entertainment, products, and services nationwide.