Senior Billing Specialist

3 weeks ago


Norwood, Massachusetts, United States BETA GROUP INC Full time

Job Overview

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  • BETA GROUP INC. is a dynamic Engineering firm seeking an experienced Billing Administrator to carry out the billing process from project set-up to client invoicing.
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About BETA GROUP INC.

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We are a growing company that values employee advancement and career development, providing opportunities for our team members to advance to senior positions.

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Key Responsibilities

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  • The successful candidate will coordinate with project managers in performing monthly billing functions and generating invoices for delivery to clients.
  • They will partner with managers to assist them with navigating and using reports within the project management system.
  • Maintenance of all records, files, and backup documentation related to projects.
  • Maintenance of accurate customer information in the company database according to company procedures.
  • Responsible for project setup, ensuring proper contract documentation is received.
  • Review and understand contract terms to ensure proper billing setup.
  • Maintenance of details of unbilled activity.
  • Assist in month-end closing by ensuring all appropriate information is entered in Vantagepoint in a timely manner to meet deadlines.
  • Research discrepancies and debit memos to accurately process, issue, and post credits/debits to customer accounts as necessary.
  • Research and respond to all accounts receivable inquiries in a prompt and appropriate manner.
  • Review company-wide A/R aging report and follow up as needed.
  • Provide auditors with requested documentation and reports as necessary.
  • Act as backup for office administration tasks (phone, deliveries, etc.).
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Requirements

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  • Experience with billing/AR, preferably in A/E/C environment.
  • Experience with a project-based CRM.
  • Proficient in Microsoft Applications (Teams, Word, Excel, Outlook).
  • Must be an organized self-starter, effective time planner, and results-oriented.
  • Must show strong initiative, an eagerness to learn, and the ability to work independently while being an active team player.
  • Must possess a meticulous attention to detail with a focus on compliancy to processes and procedures.
  • Ability to effectively communicate and interact with clients and all staff levels in a service-oriented environment.
  • Must be able to lift/move objects weighing up to 20 pounds.
  • Must be able to stand or sit for long periods of time.
  • Must have a valid driver's license and reliable transportation.
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Salary Range

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$60,000 - $80,000 per annum, depending on experience.

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Benefits

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BETA GROUP INC. offers a competitive salary range, hybrid work schedule, and opportunities for professional growth and development.

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Location

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Preferred location is BETA's Norwood office; however, there will be times that travel to/from our Lincoln, RI office is required.



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