Mailroom Coordinator

4 weeks ago


Orlando, Florida, United States The Mesothelioma Center at Asbestos Full time

**Job Summary:**

We are seeking a detail-oriented and proactive Mailroom Assistant to play a vital role in delivering comfort and resources to patients and loved ones impacted by asbestos-related diseases.

The successful candidate will ensure our care packages and materials are prepared and shipped with precision and care.

Schedule:

Monday – Friday, 1:30 PM – 5:30 PM.

Key Responsibilities:

  • Assemble and ship standard and custom packets based on requests from the Patient Advocate team.
  • Use Salesforce and Slack to receive and manage daily shipping tasks.
  • Coordinate package drop-offs with USPS and FedEx before pickup times.
  • Ship booth supplies for conferences and events.
  • Maintain inventory of marketing materials, shipping supplies, and administrative stock.
  • Document shipments, troubleshoot returns, and report workflow issues to leadership.
  • Collaborate with various teams to resolve packet-related issues and ensure timely deliveries.
  • Oversee budget-related tasks for shipping, logistics, and materials with the Project Manager.
  • Tackle additional projects and initiatives as assigned by the Director.

Requirements:

  • 1 year of office experience with increased responsibility.
  • Familiarity with office equipment (e.g., copiers, printers) and mail carriers like USPS, FedEx, and UPS.
  • Physical capability to lift and move objects up to 30 lbs and stand for extended periods.
  • Exceptional attention to detail and adaptability in a fast-paced environment.
  • Integrity and a strong commitment to quality.

Bonus Skills:

  • Certified Notary.
  • Previous experience in a mailroom or with large teams.
  • Knowledge of Salesforce or similar systems.

Salary Range:$45,000 - $55,000 per annum.


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