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Receiving Operations Coordinator

2 months ago

Orlando Florida, United States Orlando Health Full time

Position Overview:
Accountable for overseeing all on-site receiving activities, ensuring that appropriate measures are in place for accurate and timely delivery of items.

Key Responsibilities:
Essential Duties

  • Ensures continuous truck flow and supply deliveries on a daily basis to prevent delays in deliveries.
  • Assists drivers in adhering to proper parking protocols.
  • Facilitates dock operations by guiding drivers to the appropriate departments and/or customer locations within the facility as necessary.


  • Verifies that drivers utilize the correct equipment as required.
  • Acts as the main point of contact for receiving-related inquiries directed to the Corporate Central Supply Supervisor.
  • Accepts incoming shipments (materials, supplies, equipment) and cross-references the actual delivered items (vendor catalog number, unit of measure, quantity shipped) against packing slip details and purchase orders to ensure compliance with corporate guidelines.


  • Evaluates shipments for any damages or defects.
  • Employs an automated system to process all purchase order receipts.
  • Manages all vendor returns, which includes acquiring a Return Goods Authorization (RGA) number and processing the necessary credits in the automated system specific to the site.


  • Collaborates with the purchasing department regarding the delivery of Capital Equipment and/or Medical Surgical supplies, including tissue, biological materials, implants, and medications.


  • Aids in the coordination of product deliveries, ensuring all paperwork is in accordance with corporate policies.
  • Maintains a clean and organized work environment at all times.
  • Adheres to regular and punctual attendance in line with Orlando Health policies, the ADA, FMLA, and other applicable federal, state, and local regulations.


  • Upholds compliance with all Orlando Health policies and procedures.

Qualifications:
Education/Training

High school diploma or equivalent.

Licensure/Certification

None required.

Experience

  • Minimum of three (3) years of experience in receiving dock operations, shipping and receiving, or related functions.
  • Knowledgeable in handling invoices, purchase orders, bills of lading, and freight bills.
  • Familiarity with automated Materials Management systems is preferred.