Medical Records Coordinator

1 month ago

Bastrop, United States Regency Integrated Health Services Full time
Job Summary:

The Central Supply and Medical Records Coordinator plays a crucial role in ensuring the efficient management of medical supplies and accurate maintenance of resident clinical records. This position requires a Certified Medication Aide (CMA) license, as the coordinator will also be responsible for administering medications as needed.

Primary Responsibilities:Central Supply Management:
  • Maintain inventory for Medicare A and B supply closets, satellite supply closets, and the main supply closet; resupply as needed.
  • Unpack, check, and report discrepancies in supplies upon receipt, and ensure First In, First Out (FIFO) stock rotation.
  • Retrieve, fill, and deliver requisitions from department heads, and handle the return or shipment of supplies.
  • Manage and maintain monthly budget for supplies and prepare Part B billing to Concept billing.
  • Remove, document, and package expired items for shipment or donation.
Medical Records Management:
  • Maintain and update residents' clinical records daily, ensuring compliance with OBRA guidelines, Texas State Standards, and facility policies.
  • File documents, enter new admissions and discharges in the Admission/Discharge Log, and maintain tracking logs for essential records.
  • Communicate with the Administrator, Director of Nursing, and Medical Director regarding physician compliance.
  • Prepare monthly compliance letters, maintain the Death Report, and audit records for new, re-admitted, and discharged residents.
  • Order and maintain nursing department office supplies/forms, update forms as required, and manage the destruction and storage of closed records.
Certified Medication Aide Duties:
  • Prepare, administer, and document prescribed medications in accordance with state regulations and facility protocols.
  • Observe and report reactions and side effects to medications, and take vital signs prior to administering medications when necessary.
  • Ensure accurate documentation of administered medications in the resident's medication administration record (MAR).
  • Assist with resident care tasks such as bathing, feeding, and dressing as needed, and support the cleanliness of the nursing and supply rooms.
Qualifications:
  • High School Diploma or GED required.
  • Must hold a valid Certified Medication Aide (CMA) license.
  • Must hold a valid Certified Nurse Aide (CNA) license.
  • Previous experience in inventory control and medical records management preferred.
  • Proficiency in using Electronic Inventory Systems and basic computer skills.
  • Ability to read, write, and communicate effectively in English.
Work Conditions:

This position may require working in various areas of the facility and assisting with duties outside the primary responsibilities as needed.

The physical demands described here are representative but not necessary all inclusive, of those that must be met by an employee to successfully perform the essential functions of this job.

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