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Facilities Management Professional

2 months ago

Toledo, Ohio, United States Advocates for Basic Legal Equality, Inc. (ABLE) Full time
About the Position

Advocates for Basic Legal Equality, Inc. (ABLE) is seeking a highly skilled Facilities Management Professional to join our team. As a key member of our operations team, you will be responsible for the management of our Toledo building and coordination with leased offices, vendor relationships, safety and security measures, and daily operational needs of the firm.

Key Responsibilities
  • Facilities Management: Supervise and coordinate maintenance activities to ensure the proper functioning of facilities and equipment.
  • Maintenance Records: Maintain computerized records for maintenance and warranties of all equipment.
  • Vendor Management: Manage contractors performing maintenance, repairs, landscaping, snow removal, security, janitorial, and other services.
  • Building Security: Oversee building security and safety protocols; collaborate with relevant stakeholders to address any building-related issues promptly.
  • Lease Management: Manage, negotiate, monitor, and maintain lease agreements for office spaces and equipment.
  • Procurement: Develop and implement procurement policies and procedures. Coordinate the procurement of goods and services to meet organizational needs.
  • Signage: Responsible for necessary signage at ABLE's office locations.
  • Document Retention: Oversee firm's document retention policy and revise as required.
  • Standard Operating Procedures: Work with staff to develop and train on Standard Operating Procedures.
Requirements
  • Education: Bachelor's degree in Business Administration, Operations Management, or a related field is desired, but not required.
  • Experience: Proven experience in operations management, particularly in building, lease, vendor, and procurement management.
  • Skills: Ability to inspect a building, its equipment, and grounds and to plan maintenance, repair and custodial activities. Ability to validate and accurately analyze information, and make sound decisions regarding the mechanical, HVAC, security, electrical, roofs, plumbing and fire and life safety systems. Strong negotiation and communication skills. Exceptional organizational skills and an ability to appropriately prioritize tasks. Ability to interact, communicate and provide support at all levels of the organization. Commitment to ABLE's mission, the Strategic Advocacy Initiatives, and to ABLE's clients and client communities. Ability to work with diverse staff in an inclusive, collaborative environment. Excellent communication skills along with computer proficiency. Ability to work collaboratively and cooperatively with other agencies and community groups.
  • Additional Requirements: Must have reliable transportation and the ability and willingness to travel. Must have a valid driver's license and meet ABLE insurance requirements. Enthusiasm for challenging work and opportunities.
Benefits

ABLE is committed to providing an equitable work environment, including a commitment to pay equity. We are updating our salary scales, with expected completion by Fall 2024. The starting annual salary range for this position will likely fall between $40,500 and $47,600 depending on experience. Comprehensive fringe benefits, including health insurance, annual leave, and paid parental leave. Some travel between ABLE's office locations is required.