Scheduling Coordinator

3 weeks ago

Chanhassen, Minnesota, United States Frontier Energy, Inc. Full time
Job Title: Scheduling Coordinator

At Frontier Energy, we foster a collaborative and dynamic culture where ideas are heard, nurtured, and brought to life. Our open-door policy and flat hierarchy empower team members to take ownership, experiment, and make a real impact.

The Scheduling Coordinator will play a pivotal role in ensuring the efficiency of our programs. This position will support two manager functions, providing administrative direct install team support and project management assistance.

Key Responsibilities:
  • Oversee the scheduling of multiple field teams and communicate with project managers across various programs.
  • Perform outreach to customers to inform them about our programs, identify opportunities, and engage in scheduling.
  • Meet program cost and energy savings goals.
  • Coordinate and maintain program materials to ensure field teams have the necessary supplies for projects.
  • Handle recycling and disposal of supplies as needed.
  • Track project completion in various management software tools.
  • Review program records for accuracy and generate reports.
  • Perform field work as needed to support the field team.
Support Project Managers:
  • Perform customer outreach and engagement tasks to pursue internal program goals.
  • Create and deliver project summaries to customers using Microsoft Word and Excel.
  • Collect, compile, and analyze information requests from customers and program managers.
  • Assist project managers with administrative tasks related to project databases, client applications, and tracking spreadsheets.
  • Regularly coordinate meetings with the field team and other arrangements.
  • Document action items, communicate next steps and needs to the appropriate team members, and follow up to ensure items are completed in a timely manner.
  • Document all interactions with supervisors to ensure records and next steps are maintained.
  • Maintain strong, ongoing relationships and communications with partners, clients, and internal teams to achieve company and program goals.
  • Assist in identifying and implementing cost-saving initiatives.
Qualifications:
  • Minimum of 2-3 years of experience in an office or administration role.
  • Proven ability to multitask and prioritize effectively in a fast-paced environment.
  • Excellent communication, interpersonal, and organizational skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong problem-solving and analytical skills.
  • Ability to work independently and as part of a team.
  • Able to drive to and work in an office five days a week.

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