Office Operations Manager

4 weeks ago


Shafter, California, United States Datafielder Full time

About This Job

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We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Datafielder Inc.

This is a full-time position in Shafter, CA, United States.

About the Role

  • The ideal candidate will provide critical administrative support to our Burgaw Operations Team.
  • Responsibilities include daily operational reporting, tracking, and offering exceptional customer service.
  • You will prioritize multiple projects for various departments, assist with event planning, employee recruitment/retention tasks, and general administrative support to Managers and Supervisors.
  • The role focuses on achieving plant goals in alignment with company policies and procedures.

Key Responsibilities

  1. Coordinate and support multiple projects, events, and activities for assigned teams and locations.
  2. Gather data from various sources to solve complex projects.
  3. Support internal and external teams with administrative needs, including hosting visitors and planning events.
  4. Assist HR Manager with recruiting processes, applicant scheduling, record-keeping, and orientation planning.
  5. Create and manage presentations, spreadsheets, flyers, and documents for the team.
  6. Organize meetings, prepare minutes, and facilitate internal committees and plant initiatives.
  7. Ensure all critical safety program permits are filed and maintain 100% compliance with safety standards.
  8. Coordinate site visits, plant tours, and training events, ensuring compliance with security and safety guidelines.
  9. Track attendance, time-off data, and safety training compliance for hourly employees.
  10. Respond to customer (internal and external) requests professionally and in a timely manner.
  11. Update internal communications (emails, safety statistics, signage, job postings) and ensure they are current.
  12. Facilitate event logistics, including meal and supply requests for team events.
  13. Maintain required documentation for audits, training, plant meetings, and new hire orientations.
  14. Organize office tasks to streamline administrative duties and enhance team efficiency.
  15. Contribute to plant performance reporting and safety tracking.
  16. Assist in fostering a positive community image through social media, advertising, and company events.
  17. Perform additional duties as assigned.

Benefits

  • A competitive salary of $55,000 - $65,000 per year.
  • A comprehensive benefits package, including medical, dental, vision, prescription drug, tuition reimbursement, and vacation/holiday pay.
  • A tobacco-free workplace.
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