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Administrative Support Specialist

2 months ago

Harvey, Louisiana, United States Jefferson Parish Full time

Job Overview: A recruitment process is underway to create an employment list for a current vacancy in the Department of Jefferson Protection and Animal Welfare Service, as well as for future opportunities.

Position Summary: Under the guidance of a supervisor, this role involves executing standard clerical tasks to facilitate the smooth functioning of an assigned department. Responsibilities include:

  • Receiving, sorting, organizing, and archiving various records, reports, logs, and documentation.
  • Utilizing a two-way radio to dispatch Humane Officers while maintaining awareness of their locations.
  • Inputting animal-related data into management systems.
  • Drafting written notifications for animal control infractions, court summons for animal cruelty incidents, and permits issued by the department.
  • Compiling report summaries for cases to be forwarded to legal representatives.
  • Preparing both digital and physical files for judicial proceedings.
  • Performing additional tasks as assigned.

Essential Duties: This position is classified as essential and emergency duty status, meaning that the employee may be required to remain on duty during voluntary or mandatory evacuations.

Qualifications: Candidates must meet one of the following criteria:

  • Current employment with permanent civil service status in a clerical role within Jefferson Parish.
  • Possession of a high school diploma or equivalent, along with a minimum of six months of diverse clerical experience.
  • Completion of coursework in a vocational training program or an Associate's degree in office administration or a related discipline.

Examination Process: The selection process may include a written examination, evaluation of training and experience, an oral interview, or a combination of these methods. Qualified applicants will be informed about the details of any scheduled assessments.

Note: Candidates are required to provide comprehensive and accurate information regarding their training and experience, including a detailed account of their work history. This information will be subject to verification.