Pharmacy Operations Manager

5 days ago

Menasha, Wisconsin, United States Walgreens Full time
Job Description:

Key Responsibilities:

  • Oversee day-to-day non-clinical pharmacy operations and administrative activities.
  • Ensure efficient pharmacy workflow and a positive patient experience.
  • Supervise pharmacy technicians and cashiers within company guidelines.
  • Lead training, coaching, and performance management of pharmacy technicians.
  • Make decisions regarding performance management, including discipline and termination.
  • Engage customers and patients by greeting them and offering assistance with products and services.
  • Resolve customer complaints and respond to requests in a timely manner.
  • Develop strong relationships with customers by anticipating their needs and offering services.
  • Assist pharmacists in delivering patient care, including patient registration, prescription data entry, and medication preparation.
  • Complete patient and physician calls under pharmacist supervision.
  • Exercise independent judgment to delegate, direct, and assign non-clinical work in the pharmacy.
  • Ensure tasks are completed on-time and hold others accountable for efficient workflow.
  • Manage core pharmacy workflow and drive excellence in pharmacy operations.
  • Coordinate and organize pharmacy daily schedule of activities.
  • Recommends allocation of pharmacy hours and ensures the pharmacy is clean, neat, and stocked with adequate supplies.
  • Manage annual inventory preparation and ensure compliance with business administrative activities and pharmacy inventory management tasks.
  • Drive new technology and process roll-out, champion change, and engage the team in action planning.
  • Maintain and apply knowledge of Company asset protection techniques and support Pharmacy Manager with diversion monitoring.
  • Communicate prescription errors to the accountable pharmacist and adhere to Company policies and procedures.
  • Ensure accurate processing of insurance claims to resolve customer issues and prevent payment rejections.
  • Assist and support Store Manager and Pharmacy Manager in analyzing and seeking to improve pharmacy financials, operational quality, and customer service.
  • Manage Community Outreach Portal and coordinate off-site immunization clinics and community events.
  • Build and sustain relationships with retail partnerships.
  • Lead performance management of technicians, including making decisions and recommendations regarding discipline and termination.
  • Follow constructive discipline policy to discipline, suspend, terminate, or effectively recommend the same.
  • Use constructive discipline policy to ensure pharmacy technicians are compliant with state and federal laws.
  • Hold technician accountable for attendance and timeliness.
  • Maintain and improve performance of pharmacy through team member engagement and action planning.
  • Accountable for technician hiring, on-boarding, training, and scheduling.
  • Monitor and hold pharmacy technicians accountable for timely training completion.
  • Follow established policies and procedures set by the company for scheduling and training.
  • Accountable for identifying gaps in pharmacy operations knowledge among team members and supporting those team members in their training.
  • Assist Pharmacy Manager in monitoring that all pharmacy and team member licensures, registrations, and certifications are active and in good standing.
  • Leverage Walgreens resources to assist in documenting licensure status.
  • Ensure proper procedures are followed for selection, recruitment, record retention, and training as required by Company policy and local, state, and federal laws.
  • Maintain PTCB certification through the designated PTCB training program and/or state required certification/registration.
  • Maintain and enhance current knowledge and skills related to pharmacy and healthcare.
  • Obtain necessary certifications, education credits, and training as required by the Company.
  • Follow performance improvement plans offered by Pharmacy Manager.
  • Seek professional development by monitoring one's own performance, soliciting constructive feedback, and leveraging Healthcare Supervisor as mentor and coach.

Requirements:

  • High School Diploma, GED, or equivalent.
  • PTCB or ExCPT certification (except in Puerto Rico).
  • One year of work experience as a pharmacy technician in a retail or hospital setting.
  • Must be fluent in reading, writing, and speaking English (except in Puerto Rico).
  • Requires willingness to work flexible schedule, including evening and weekend hours.

Preferred Qualifications:

  • Previous people management/leadership experience.
  • Previous work experience with Walgreens with an Exceeding Expectation on last performance evaluation.

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