Support Staff Associate

3 weeks ago


San Diego, California, United States Northcentral University Full time

Company Overview


National University is a leader in creating innovative solutions to education and meeting the needs of our diverse student population, including adult learners and working professionals.


Salary Range: $17.00 - $19.00 per hour


 


Job Description


The Administrative Support Specialist will provide direct administrative support to the Office of the Registrar, organizing, scanning, and importing documents using Disconnected Scanning into the University's digital system. This role involves ensuring accurate and efficient digital file management, maintaining data integrity, and supporting the team in meeting document-related needs.


Responsibilities:



  • Sorting and preparing large volumes of documents for scanning
  • Scanning and importing academic records and documents using Disconnected Scanning
  • Moving documents to assigned folders within NU's cloud-based platform, OnBase
  • Performing quality checks to ensure documents were scanned clearly and saved successfully in assigned folders
  • Ensuring FERPA protection on all documents and maintaining a high level of privacy
  • Collaborating and communicating progress to supervisors

Requirements:



  • Must be a current National University student who has completed a current FAFSA
  • Ability to work up to 20 hours per week, Monday-Friday

Technical Skills:



  • Excellent time management skills
  • Ability to understand and follow written and oral instructions
  • Ability to complete projects in a timely manner
  • Excellent written and verbal communication skills
  • Outstanding organizational skills
  • Strong interpersonal skills
  • Proficiency with computers and Microsoft Office software (e.g., Word, Excel)
  • Ability to work independently and manage large volumes of paperwork
  • Detail-oriented
  • Tech-savvy


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