IT Procurement Specialist

At TAIT, we are seeking an experienced IT Procurement Lead to join our team. As a key member of our IT department, you will be responsible for executing the daily activities of the technology purchasing function, reviewing technology purchasing tasks, initiating orders, and reviewing vendor contracts.

• Maintain the annual IT budget file under the supervision of IT Leadership.
• Maintain ongoing tracking of actual spend and compare to budget as requested.
• Research spend variances as requested.
• Identify and lead software consolidation efforts as requested.
• Validate monthly credit card expenditures and provide receipts as required.
• Act as licensing administrator on various applications as requested.
• Oversee enterprise software licenses/keys and ensure license validity.
• Remove users for departed associates.
• Monitor application usage to ensure license adherence to contract.
• Enforce license terms and conditions, including geographic and named user restrictions.
• Assist with purchasing and managing IT assets.
• Responsible for product support and warranties, leasing, maintenance, and software contracts, as well as hardware purchases, and license information.
• Maintain contract data and renewal schedules.
• Create purchase requisitions.
• Maintain appropriate levels of consumables.
• Receiving and tagging equipment.
• Entering asset information into asset tracking software system.
• Obtain and review competitive bids, quotes, and proposals from vendors and contractors; discuss evaluations and review with requesters and subject matter experts.
• Provide pricing quotes for items and preparing orders with suppliers.
• Ensure line items of the purchase order match associated packing slip and ensure the quality of the materials received.
• Responsible for shipping defective equipment to vendor and arranging replacement.
• Research products and equipment; prepare product/equipment specifications.
• Research websites/contact vendors to gather technical information and prices on supplies and equipment.
• Assist helpdesk in updating and maintaining inventories for all IT equipment and supplies including location, asset tag number serial number make and model of equipment.
• Coordinate with helpdesk onsite services calls for equipment installation and maintenance as needed IT Asset Budget / Documentation.
• Assist with drafting, revising and circulating purchase and procurement guidance.
• Establish and maintain vendor relationships per company procurement rules.
• Coordinate with vendors for the best price over contracted services and purchases.
• Coordinate with selected vendors on supply and delivery of purchased items.
• Prepare broadcast messages about changes in licensing or application use as requested.
• Meet regularly with department leads to ensure awareness in changes in use and needs.
• Work with Finance to ensure accurate reporting and attainment of spend goals.
• Coordinate between departments ensuring completion of shared goals and initiatives.
• Responsible for all surplus inventories including recording all End of Life (EOL) inventories and disposal.
• Responsible for decommissioning of assets and oversee surplus removal as needed.
• Identify future opportunities for savings.

• Bachelor of Science or a minimum of 4 plus years of significant work experience working in a high volume fast paced IT environment with high degree of IT procurement responsibility.
• Experience with software licensing and volume purchasing agreements for the major enterprise system software suppliers (e.g., Microsoft, Dell, Autodesk, Adobe...)
• Experience in presenting technology recommendations from a business perspective.
• Experience in planning and carrying out software license audits & reconcilements.
• Certification in Software License Management a plus.
• It may be beneficial, although not required, if the applicant has coursework experience or degree in the area of procurement / supply chain management.

TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws.