Senior Payroll Supervisor

Title: Senior Payroll Supervisor

State Role Title: Financial Services Spec II

Hiring Range: $64,393-$104,638

Pay Band: 5

Agency: VA Dept of Transportation

Location: Central Office, Richmond, VA

Agency Website: https://www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

What drives you?  Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation and championing change or simply working with a great group of people who are committed to professionalism. At the Virginia Department of Transportation (VDOT), we have something for you.  

VDOT’s Central Office Fiscal Division is seeking a Senior Payroll Supervisor to establish and implement policies, procedures and processes for statewide payroll operations and reconciliation processes, identify issues and propose and develop solutions. Prepare various liability and other schedules to support VDOT's year-end financial statements and other reports. Ensure compliance with Generally Accepted Accounting Principles (GAAP), Comptroller directives and other applicable federal, state, and VDOT regulations and guidelines.

Responsibilities include:

Training: Develop and maintain training materials for VDOT payroll and reconciliation procedures. Provide training to Central Office and District Staff. Conduct statewide payroll meetings.

Technical Guidance: Provide guidance to district personnel with payroll, reconciliations, leave and time entry inquiries.

Processes: Review performance measures and analyze and interpret variances. Identify recurring payroll processing and reconciliation issues. Review and implement processes to ensure they are in compliance with policies and procedures.

Systems: Identify recurring payroll and time entry issues in related financial systems and assist in their resolution. Evaluate existing policies and procedures proposing solutions. Provide assistance to customers with special data or report requests. Assist in system development and maintenance of training materials.

Payroll Operations: Manage Central Office payroll and reconciliation operations. Provide guidance and oversight to District Payroll managers and staff to ensure accuracy and timeliness of payroll disbursements for district. Comply with legal and policy requirements governing payroll.

Reconciliations: Manage the following reconciliations: Virginia Retirement System (VRS), Health Care, Payroll Allocations, Payroll Deferred Cost Center, Quarterly Tax, Year-end Tax and Out of State Tax.

Minimum Qualifications

• Ability to maintain confidentiality of personal and sensitive information.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Skill in the use of computers, software applications to include automated payroll and accounting systems.
• Supervisory experience over accounting functions.
• Knowledge of payroll processes, federal, state and agency regulations that govern them.
• Ability to review, develop, and implement payroll and financial data processes and procedures in accordance with laws and regulations.
• Ability to develop professional accounting staff in Payroll Operations.

Additional Considerations

• Public sector accounting experience using automated payroll and accounting systems desired.
• Previous experience supervising payroll staff.
• A combination of training, experience, or education in Accounting, or related field desired.
• CPA or CPP certificate desired.
• Cardinal Human Capital Management (State’s Payroll application) experience desired.
• Ability to communicate effectively verbally and in writing with internal and external customers.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

VDOT is an emergency operation agency. Positions physically working within district boundaries, including those that administratively report to Central Office, may be assigned to emergency response duties at the discretion of the District Engineer or Administrator.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy (only for eligible positions).

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

Additional positions may be filled from this recruitment within 90 days.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Contact Information

Name: Tammy Varble

Phone: (804) 297-1568

Email: tammy.varble@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.