Head Registrar

POSITION SUMMARY

The Head Registrar oversees the safety and documentation of all works of art entering or leaving, being moved within, or loaned outside the museum; generates and maintains documentation on all works of art in the permanent collection, on exhibition and long-term loan, including deeds of gift, loan agreements, loan receipts, certificates of insurance, exhibition and long-term loan contracts; directs all packing, shipping and fine arts insurance coverage and legal protection for collection of 60,000+ works of art; manages an office of 3 registrars.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

Reporting to the Director of Collections & Exhibitions, duties include, but are not limited to:

• Lead, manage, direct, and train staff of 3 registrars, as well as temporary project staff, interns and other positions in the department.
• Responsible for preparing and managing the departmental budget.
• Responsible through supervision of staff for computerized and manual cataloging of collection records for works of art and for access to and safety of these records.
• Responsible for all shipping, packing, crating, and handling of works of art; all outgoing and incoming loan and exhibition arrangements, and all oversight of use of object files and records on the permanent collection.
• Maintain documents on the collection.
• Provide risk management and coordinate maintenance of collection management standards (i.e. handling works of art, environmental control and security of collections) in conjunction with related departments.
• Negotiate and secure fine arts insurance policies for the permanent collection and traveling exhibitions and for the documentation, filing and negotiation of claims.
• Establish long range projects including database cataloguing, storage rehousing projects, and inventory control.
• Develop and administer grant funded projects.
• Implement the goals and ideas outlined in the museums strategic plan
• Other duties as assigned.

MINIMUM REQUIREMENTS

• Bachelors degree in art history, master of arts preferred, with 5-7 years experience in museum registration and management.
• Knowledge of accepted museum registration practices, art handling and preventative conservation methods, art-related U.S. customs issues, cultural import/export restrictions and NAGPRA compliance.
• Knowledge of risk management and fine art insurance practices and standards, fine art shipping, packing, and crating methods.
• Ability to travel both domestically and internationally a must.
• Experience with international courier traveling with loans and exhibitions.
• Ability to read, analyze, and interpret the most complex documents, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, procedure manuals, contracts and create budgets.
• Ability to effectively present information and respond to questions from groups of managers, personnel, clients, customers, and the public.
• Strong organizational skills, detail oriented and skilled in negotiation and resolution of non-routine problems.
• Physical Demands: Incumbent will be required to walk and move about work location on foot, and work will include periods of standing, sitting and use of stairs as needed. Will be required to lift and move items of moderate weight as needed.

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