Executive Assistant to the President and Board of Trustees

Join Our Team at Spoon River College

Spoon River College is a positive, team-oriented environment supportive of employee development. We are currently seeking a full-time Executive Assistant to the President and Board of Trustees on the Canton Campus. This is a full-time, exempt position. For more information on the benefits of working at Spoon River College, visit SRC Employee Benefits (

Experience success and join our team at Spoon River College Job Title:

Executive Assistant to the President and Board of Trustees Status / FLSA Status:

FT / Exempt Classification:

Professional Support/ Exempt Department:

President’s Office Reports To:

President

Location:

Canton Campus Date Reviewed:

September 2026 Latest Update:

September 2026 PRIMARY FUNCTION: The Executive Assistant to the President and Board of Trustees provides high-level administrative, organizational, and confidential support to the President and the Board of Trustees. This position serves as the administrative liaison for the President, Board members, senior college leadership, employees, students, community partners, elected officials, and members of the public. The successful candidate will demonstrate exceptional judgment, discretion, organization, professionalism, communication skills, and the ability to manage multiple priorities in a fast-paced executive environment. Because the college plays a central role in the rural community it serves, this position requires an individual who understands the importance of relationships, responsiveness, public service, and representing the college with professionalism and warmth. RESPONSIBILTIES: Executive Support to the President Provide comprehensive administrative support to the President, including managing calendars, appointments, correspondence, travel arrangements, meetings, and special projects. Anticipate the President's needs and proactively organize information, materials, and schedules to support effective decision-making. Prepare, proofread, and edit correspondence, reports, presentations, agendas, briefing materials, and other executive documents. Coordinate meetings and events involving the President, including preparation of agendas, meeting materials, facilities, technology, catering, and other logistical needs. Maintain confidential files and information related to personnel, institutional matters, legal issues, strategic initiatives, and other sensitive college business. Monitor and track assignments, deadlines, and follow-up items on behalf of the President. Serve as a professional and welcoming first point of contact for individuals communicating with the Office of the President. Coordinate communication between the President and internal and external stakeholders. Assist with special projects, institutional initiatives, research, and other assignments as directed by the President. Board of Trustees Support Serve as the primary administrative support for the Board of Trustees and assist the President in maintaining an effective working relationship with the Board. Attend the Board of Trustees’ meetings, records, proceedings, transcribe minutes, and distribute copies. Coordinate Board meeting schedules, calendars, notices, agendas, meeting materials, packets, presentations, and related logistics. Work with college administrators and staff to gather and organize materials for Board meetings. Prepare, distribute, and maintain official Board documents and records in accordance with college policies and applicable laws. Attend Board meetings and assist with meeting logistics, documentation, and follow-up activities. Plan and assist in arranging dinners for the Board of Trustees’ meetings. Prepare and maintain minutes and other official records as assigned. Track Board actions, requests, and follow-up items and communicate deadlines to appropriate individuals. Coordinate Board member travel, professional development, conferences, orientations, and other activities as needed. Serves as the local election official for the Board of Trustees Election. Maintain accurate and confidential records pertaining to Board members and Board activities. Support compliance with applicable open meetings, public records, records retention, and other requirements governing public community colleges. Communication and Community Relations Provide professional, courteous, and timely service to students, employees, community members, business and industry partners, government officials, and other constituents. Assist the President's Office in coordinating community events, receptions, ceremonies, recognition programs, and institutional functions. Serve as a liaison with external organizations and community partners as directed. Represent the President's Office with professionalism and discretio