CO Administrative Specialist
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JOB SUMMARY
Reporting directly to an assigned Manager, Coordinator, Lieutenant, or Sergeant, responsible for providing administrative support to an assigned division. Level I of II in Corrections Office Administrative Specialists.EXAMPLES OF WORK PERFORMED
- Provides coverage at a reception desk to assist visitors and callers
- Ensures comprehensive filing systems are maintained and up to date
- Retrieves, sorts, and distributes incoming mail and fax documents
- Creates and maintains various reports, forms, worksheets, and informational materials
- Enters and verifies data within applicable databases and systems
- Performs special duties as assigned
- Receives, sorts, and distributes mails collected from Post Office
- Updates incoming and outgoing mail in Odyssey systems
- Provides mailing supplies to inmates and department as needed
- Monitors messages, photos, and postal messages from SmartJail system
- Processes cash bonds and surety fee deposits and routes them to bank and other Williamson County offices
- Tracks all incoming money, bond logs, court records and documents provided by bondsmen
- Scans and emails notice of appearances to courts and issues bond fees refunds as necessary
- Orders uniforms, equipment and supplies for corrections officers and law enforcement as needed
- Performs inventory duties of supplies and uniforms and assists with annual budget planning
- Receives and monitors all incoming shipments and distribution and issues supplies to personnel
- Reports directly to - Sheriff's Office Manager, Lieutenant, Sergeant, or Coordinator
- Direct Reports - No
- Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
- Position may involve working day and/or overnight shifts
- Work is primarily indoors in an air-conditioned environment
- Contact with persons accused or convicted of crimes
- Contact with law enforcement officials and public
- Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
- May be deemed essential personnel in the event of an emergency
MINIMUM QUALIFICATIONS
- High School diploma or equivalent
- One (1) year of clerical experience in a professional office environment
- Bond Services assignment: Working knowledge of financial applications
- Valid driver's license
- Bond Services Assignment: Criminal Justice Information Systems (CJIS) User Certification
- Mail Room/Bond Services Assignments: One (1) year of directly related experience to assignment
- Logistics Assignment: Two (2) years of logistical/supply experience in a similar environment (law enforcement, corrections, military)
- Bilingual (Spanish)
- Criminal background check: Yes
- Motor Vehicle Record check: Yes
- Drug screening: Yes
- Physical exam: No
- Psychological exam: No
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