Human Resources Coordinator

Job Description

Job Description

Job Summary

MCIS is seeking an HR Coordinator to join our team at the Dallas main office. This role plays a key part in ensuring smooth HR processes, compliance, recruitment coordination, and a positive employee experience. The position requires strong organizational skills, attention to detail, bilingual proficiency in Spanish, and the ability to thrive in a fast-paced, growing environment. This HR Coordinator supports the entire employee lifecycle by coordinating onboarding, maintaining employee records, processing personnel actions, ensuring HR compliance, supporting payroll-related activities, and providing outstanding customer service to employees and leadership.

Essential Duties and Responsibilities

New Hire Processing & Onboarding Responsible for managing the full onboarding process from offer acceptance through orientation, ensuring new employees are compliant, properly entered into HR systems, and prepared for a successful start.

Coordinate pre-employment activities including new hire paperwork, onboarding packets, and required documentation. Track completion of employment forms and follow up with candidates regarding outstanding items. Initiate and monitor pre-employment screenings, including criminal background checks, employment eligibility verification, and other required clearances. Verify professional credentials, certifications, licenses as required for specific positions. Complete Form I-9 verification and maintain compliance with federal employment eligibility requirements. Submit and monitor E-Verify cases as applicable. Accurately enter employee information into the HRIS, including job title, department, supervisor, compensation, and employment status details. Establish and maintain electronic personnel files in accordance with organizational policies and legal requirements. Coordinate new hire orientation and onboarding schedules. Partner with hiring managers, IT, facilities, and security teams to ensure equipment, system access, and workspace arrangements are completed prior to an employee's start date. Serve as a primary point of contact for new hires during the onboarding process.

Employee Lifecycle & Personnel Administration Responsible for processing personnel actions and maintaining accurate employee records throughout the employment lifecycle.

Process employee status changes including promotions, transfers, reclassifications, demotions, department changes, and supervisor updates. Coordinate and process compensation changes, including salary increases, stipends, supplemental pay, and other pay adjustments. Review personnel action requests for completeness, accuracy, appropriate approvals, and funding verification prior to processing. Update employee job updates, pay classifications, and organizational assignments within the HRIS. Process employment status changes, including full-time/part-time conversions and exempt/non-exempt classifications. Coordinate employee transfers between departments or locations, ensuring accurate records and timely communication with stakeholders. Maintain employee demographic and personal information, including address changes, name changes, emergency contacts, direct deposit information, and dependent updates. Work closely with Payroll and Finance teams to ensure all employee changes are processed accurately and reflected in payroll systems. Assist in researching, resolving, and reconciling HR and payroll discrepancies.

HR Operations & Administrative Support Provide administrative and operational support for HR functions while delivering exceptional customer service to employees and management.

Serve as a primary point of contact for the HR department by responding to employee inquiries, monitoring shared inboxes, answering phone calls, and directing requests appropriately. Prepare, edit, proofread, and distribute HR-related documents, reports, correspondence, and communications. Maintain employee records and ensure compliance with organizational record retention requirements. Support HR audits, compliance reviews, and reporting initiatives by maintaining accurate documentation and records. Provide cross-functional support to other HR team members during periods of high volume, special projects, or absences. Participate in HR initiatives, process improvements, system implementations, and special projects. Collaborate with Talent Acquisition Payroll and other departments to support organizational objectives. Perform additional duties and responsibilities as assigned.

Knowledge, Skills, and Abilities (KSAs) Working knowledge of human resources practices, employee recordkeeping requirements, and applicable federal, state, and local employment laws. Experience utilizing Human