Construction Accounts Receivable Coordinator

Job Description

Job Description

About the Position

FG Construction, LLC is seeking an organized and detail-oriented Construction Accounts Receivable Coordinator to support billing, collections, and accounts receivable for our civil construction operations.

This position works closely with Accounting, Project Management, and customers to ensure accurate invoicing, timely payment collection, and complete financial records. The ideal candidate understands construction billing cycles, progress billings, retainage, and the documentation needed to keep payments moving.

Previous accounts receivable and billing experience in the construction industry is required.

Key Responsibilities

Construction Billing

• Prepare and submit accurate customer invoices, progress billings, and payment applications in accordance with contract requirements and billing deadlines.
• Coordinate with project managers to confirm completed work, approved quantities, schedules of values, and supporting documentation.
• Track approved change orders and ensure they are included in billings as appropriate.
• Prepare and maintain billing packages, including required forms, supporting records, and lien waivers or releases, following company approval procedures.
• Submit invoices through customer billing portals and monitor acceptance, rejections, and required corrections.
• Track retainage balances and coordinate final billing and retainage release requests.

Accounts Receivable and Collections

• Maintain accurate customer accounts and project-level accounts receivable records.
• Monitor aging reports and follow up consistently on outstanding invoices and past-due balances.
• Communicate professionally with customers regarding payment status, billing questions, missing documentation, and discrepancies.
• Research and resolve short payments, unapplied payments, and billing disputes in coordination with the appropriate internal teams.
• Record and apply customer payments to the correct invoices and projects.
• Reconcile customer balances and maintain clear records of collection activity and payment commitments.
• Escalate unresolved payment issues and potential collection concerns to Accounting leadership.

Reporting and Coordination

• Prepare reports on outstanding balances, collections, retainage, and billing status.
• Assist with month-end closing, accounts receivable reconciliations, and audit requests.
• Maintain organized contracts, invoices, payment records, and correspondence.
• Coordinate with Accounting and Project Management to resolve issues that could delay invoicing or payment.
• Support improvements to billing accuracy, collection follow-up, and accounts receivable processes.

Required Qualifications

• At least 2 years of accounts receivable or billing experience in the construction industry .
• Working knowledge of construction billing, progress payments, retainage, change orders, and project-based accounting.
• Experience preparing invoices or payment applications and following up on outstanding customer balances.
• Proficiency in Microsoft Excel, including sorting, filtering, formulas, and maintaining tracking spreadsheets.
• Experience using accounting software and customer billing portals.
• Strong attention to detail and the ability to reconcile balances and identify discrepancies.
• Professional communication skills and the ability to handle collection conversations respectfully and effectively.
• Strong organizational skills and the ability to manage multiple projects, billing deadlines, and competing priorities.
• Ability to handle confidential financial information with discretion.
• High school diploma or equivalent.

Preferred Qualifications

• Experience with civil construction, roadway, underground utilities, drainage, concrete, or other infrastructure projects .
• Experience with Sage 100 Contractor .
• Familiarity with AIA-style payment applications, sc