Athletic Program Coordinator

Salary : $48,105.80 Annually
Location : VA 24541, VA
Job Type: Full Time Professional Exempt
Job Number: 1002362
Department: Parks & Recreation
Division: Athletics
Opening Date: 03/21/2025
Closing Date: Continuous

Description

Performs difficult technical and professional work to plan, coordinate, promote, implement, and supervise of a variety of Recreation programs, events and activities. Programming Areas may include Health and Wellness, Community Special Events, Out of School, Athletics, Outdoor, Special Events, Crossing at the Dan, Senior and Therapeutics.

The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time.

• Designs, develops and implements a variety of programs and activities that meet community needs.
• Oversees daily operations to include the efficient use of personnel, fiscal responsibilities and safety of activities; continuously evaluates programs and services.
• Collects and receipts funds, prepares budget requests, submits revenue according to required practices; preparers and submits reports in an accurate timely manner.
  • Health and Wellness: Programming is focused on building a healthy livable community in Danville for all ages; responsible for maintaining mutually beneficial partnerships with community organizations,
  • Out of School Programmer: Oversees and manages all out of school time programming for youth; is responsible specifically for after school and summer camp programs for Community Recreation; assist with city wide special events.
  • Athletics: Assists youth and adult athletes by organizing athletic programs. Develops programs; prepares budget plans; schedules programs; orders programming equipment; and manages online registration, volunteer recruitments, and trainings.
  • Outdoor: Manages all levels of outdoor programs, outdoor special events, and camps; manages and monitors the challenge course and zip line facility; coordinates activities and projects affiliated with outdoor user groups; facilitates the development of assigned projects; and provides lead instruction for high adventure activities.
  • Special Events: Organizes, coordinates and plans special events for the City. Assists with security staffing and volunteers, seeks sponsorships for events, works with community groups and agencies to plan events, assists with website to promote events, and works with boards and co-sponsored groups.
  • Crossing at the Dan Manager: Plan, implement and monitors events, activities and rentals of the Crossing at the Dan complex to include the Pepsi Building, Carrington Pavilion, Community Market and Farmers Market. Supervises custodial staff, as assigned.
  • Senior: Programs specifically for adults ages 55 and over, develops programs and activities at Ballou Recreation Center; manages rentals and usage of building; coordinates activities with community groups and organizations.
  • Therapeutics: Organizes implements and oversees programming for individuals with disabilities for all ages; manages schedule, rentals and facility at Stonewall Recreation Center.
  • Community Special Events: Organizes, coordinates and plans community-based events; assist with staffing and volunteers, seeks sponsorships for events, work with community groups and agencies to plan events, manage budgets, book vendors and entertainment, assist with marketing to promote events and works with boards and co-sponsored groups.

ADDITIONAL DUTIES

• Assists division/department with special events across all areas.
• Performs additional duties to support operational requirements as assigned.

Education and Experience
Bachelor's Degree in Recreation, Leisure Services, Parks or related field and one to two years' related experience.

An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above

Certifications/Licenses

• First Aid/CPR
• Valid driver's license and an acceptable driving record according to City criteria

Job Knowledge
Intermediate knowledge to perform most work in normal situations. Comprehension of standard situations and includes knowledge of most of the significant aspects of the subject.

Reading
Intermediate: Ability to read papers, periodicals, journals, manuals, dictionaries, thesauruses, and reference materials.

Writing
Intermediate: Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech.

Math
Intermediate: Ability to deal with a system of real numbers; and practical application of fractions, percentages, ratios/proportions and measurement.

Communication Skills
Decisions regarding interpretation of existing policies may be made. Contacts may involve stressful, negative interactions requiring high levels of tact and the ability to respond to aggressive interpersonal interactions. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.

Independence and Decision-Making
Normally performs the duty assignments with substantial discretion and within broad parameters defined by general organizational requirements and accepted practices. Overall results determine job performance.

Technical Skills
Work requires a comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the work environment of the organization.

Fiscal Responsibilities
Completes research for documents, compiles data for computer entry, and/or enters or oversees data entry. Has responsibility for monitoring budget/fiscal expenditures (typically non-discretionary expenditures) for a work unit of less than department size (programs, activities, projects or small organizational units) or responsibility for fiscal management of capital project(s). May recommend budget allocations.

Supervisory Responsibilities
Performs essentially the same work as those directed. Includes oversight of quality, training, instructing and scheduling work.

PHYSICAL DEMANDS

• Work requires medium physical exertion exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10 lbs., frequently requiring standing, walking around and observing work sites.
• Adequate vision, hearing and talking to use a computer, telephone, make public presentations and communicate effectively with others.

NON-PHYSICAL DEMANDS

• May frequently experience time pressure and working closely with others as a part of a team.
• May occasionally require frequent change of tasks, irregular work schedules, exacting work and a noisy environment.
• Responsible for appropriate use and maintenance of City equipment, tools and other resources, including work time.
• Regular and predictable attendance is expected.

MACHINES, TOOLS, EQUIPMENT, SOFTWARE, AND HARDWARE:
Typically requires use of standard office equipment to include telephone, computer, Microsoft Office and job specific software and hardware; handheld radio, utility vehicles, hand truck and various racks and storage equipment; and any other equipment as appropriate or required.

WORK ENVIRONMENT
The work is normally performed in an office setting. The employee is rarely exposed to environmental hazards and does not normally require the use of protective equipment. Protective equipment as apparent or assigned may be required at work sites.
Accident Insurance
The City provides optional off the job accident insurance through Allstate. This insurance provides reimbursement for treatments associated with a wide array of accidents and injuries, and is available for immediate family members. Premiums are paid entirely by the employee through payroll deduction.

Annual Leave
Employees accrue annual leave hours based on the length of time they work for the City and their duty cycle. Hours are accrued on a semi monthly pay cycle. Employees are not eligible to use annual leave hours during their first six months of employment.

Critical Illness
The City provides optional critical illness insurance through Allstate. This insurance provides a lump sum benefit payment if an employee is diagnosed with a covered illness. Examples include heart attack, stroke, coronary atery by-pass surgery, and so on. Premiums are based on age and tobacco use. Premiums are paid entirely by the employee through payroll deduction.

Cancer Benefit

The City provides optional cancer insurance through Allstate. This insurance provides a benefit payment if an employee is diagnosed with cancer and provides a benefit during cancer treatments. Premiums are paid entirely by the employee through payroll deduction.
Deferred Compensation

The City of Danville offers a 457 plan to employees, which provides an opportunity to set aside a portion of your salary for retirement. Income taxes are not paid on the money your defer until you retire and start using it or leave the City. Enrollment in this plan is optional.

Dental Insurance
Employees have the opportunity to enroll in dental insurance through Delta Dental.There is an option of a Low PPO plan or a High PPO plan, and coverage is available for immediate family members. Employees pay the entire premium for this insurance through payroll deduction.

Direct Deposit
Employees have the option of having their paycheck directly deposited into your financial checking and/or savings account each pay period. Employees may select up to three accounts at the same or different financial institutions for direct deposit.

Disability Insurance
Employees are given the option of selecting Short-term and/or Long-term disability insurance programs through The Standard for protection in the event that they become disabled through a non-work related injury. Premiums are paid entirely by the employee through payroll deduction.

Employee Assistance Program (EAP)
Employees and their dependent family members are eligible to use the City of Danville's Employee Assistance Program (EAP) with Sentara Health. The EAP offers free and confidential counseling services to help employees and their dependants deal with serious problems in their lives such as family or marital disputes, problems with alcohol and/or drug abuse, emotional illness, financial or legal worries, or difficulties with stress on the job. In addition to counseling services, the EAP also provides free legal, financial, and Identity Theft guidance.

Employee Health and Wellness Center
Employees and eligible dependents have access to the CareTeam Health and Wellness Center, which offers high-quality convenient medical care for an extremely low cost- sometimes it is free City employees have dedicated nurse practitioners that provides primary care, lab services, chronic disease management, health and wellness coaching, and a variety of other things.

Flexible Spending Account
Employees have the option of participating in the flexible spending account (FSA). The FSA allows employees to select a set amount of money to be withheld from their paychecks each pay period for a year to cover certain medical and child care expenses. This money is deducted before taxes are calculated. Money put into the FSA is accessible to the employee through a debit card or through reimbursement.

Health Insurance
The City of Danville is self-insured and offers medical and prescription drug coverage through Gateway Health. This coverage is offered to employees and their dependents. The City pays a portion of the health insurance premiums and the employee pays a portion. Employees have the choice between a traditional PPO plan and two high deductible plans (HDHP). HDHP have an option to enroll in a Health Savings Account (HSA).

Holidays
The City of Danville offers the following paid holidays: New Year's Day, Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, 1/2 day Day before Thanksgiving, Thanksgiving Day, Day after Thanksgiving, Christmas Eve Day, Christmas Day, Easter Monday, George Washington Day, Columbus Day, Veteran's Day, and Your Birthday

Retirement System
After five years of employment with the City of Danville, employees are vested in the City's Employees' Retirement System (ERS). ERS is a defined benefit retirement plan with the purpose of providing retirement, disability, and death-in-service benefits. Contributions by employee are mandatory.

Sick Leave

Sick leave is a privilege granted to all full-time employees. Sick leave is accrued on a semi monthly basis.

Term Life Insurance
The City of Danville offers optional group term life insurance benefits to employees through The Standard. The amount of death benefit is the employee's annual salary doubled and rounded to the next highest $1,000 up to a maximum of $200,000. Double indemnity (twice the death benefit) is provided for death by accident. The cost of this benefit is divided equally between the City and the employee, which means that the City pays one-half of the premium and the employee pays one-half of the premium.

Tuition Reimbursement
The City of Danville recognizes the value of educational training, and therefore, provides limited financial reimbursement to employees taking eligible course on their own time. Employees are eligible for tuition reimbursement after their first six months of employment.

Vision Insurance
Employees have the option of enrolling in vision insurance through BlueView Vision. Coverage is available for immediate family members. Employees pay the entire premium for this insurance through payroll deduction.

Universal Life Insurance
The City offers optional universal life insurance benefits to employees through Allstate. Employees can select a benefit amount. Premiums are based on an employee's age and tobacco use. Coverage can be selected for an employee's spouse and children.
01

Have you ever planned and organized recreation Athletics programs? If so, please describe.
02

Have you ever participated in Athletics? If so, what was the highest level you achieved?
03

Do you have any experience with Recreation Administration software?
04

Do you have any other type of experience that you think may qualify you to do this job?
Required Question

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