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Event Coordinator

3 months ago

Tuscaloosa, United States University of Alabama Full time


Event Coordinator - 524413

  • Tuscaloosa, Alabama, United States

  • Academic Affairs

  • Marketing/Event Planning

  • Regular Full-time (Benefits eligible)

  • Closing at: Aug 16 2024 at 22:55 CDT



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Pay Grade/Pay Range: Minimum: $44,200 - Midpoint: $55,300 (Salaried E6)

Department/Organization: 200611 - Admissions Campus Recruiting/Tours

Normal Work Schedule: Monday - Friday 8:00am to 4:45pm; some evenings & weekends

Note to Applicants: Position is eligible for hybrid work subject to University policy.

Job Summary: The Event Coordinator oversees the implementation, execution, and follow-up for events hosted on- and off-campus. Creates invitations. Selects sites. Creates seating arrangements. Negotiates with florist, caterers, event space staff, print shops, etc. Manages on-site contract staff, students, and etc.

Additional Department Summary: Responsible for attending events as assigned, which include but are not limited to, receptions for prospective students/parents, high school counselor briefings, Capstone Scholars Day, and additional events as they occur. Must be able to work flexible hours and days to include some weekends and evenings. Position includes extensive travel. Must be well-organized, detailed oriented, able to multi-task and be familiar with Microsoft Word and Excel programs. Ability to work as a team member and work closely with other areas on campus.

Required Minimum Qualifications: Bachelor's degree and some event planning or coordination experience; OR associate's degree and two (2) years of event planning or coordination experience; OR high school diploma or GED and four (4) years of event planning or coordination experience.

Additional Required Department Minimum Qualifications: Must have valid U.S. driver's license. Must be at least 19 years of age at time of hire and have an acceptable Motor Vehicle Report that is in compliance with University policies. Applicants under the age of 21 will have some driving restrictions.

Preferred Qualifications: At least one year experience working in a higher education environment with a preference for Admissions. Excellent oral and written communication skills. Knowledge of etiquette, protocol, social manners, menus, decorations, and service skills as it relates to event planning.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster