Coordinator of Student Organization Advising and Weekend Programming

4 weeks ago

DeLand, United States Stetson University Full time

Reporting to the Assistant Director for Student Organizations and Union Operations, the Coordinator is charged with assisting with this mission by forming partnerships with students and other community stakeholders to champion the creation, management, implementation, and sustainability of a holistic co-curricular experience for Stetson University students. The coordinator is primarily responsible for assisting the Assistant Director by advising clubs and organizations, coordinating and planning weekend programs and events alongside students, and developing student pathways that will lead to student connectedness and belongingness within a vibrant social construct. This position is a full-time position with some evening and weekend responsibilities. ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: Assists the Assistant Director for Student Organizations and Union Operations by contributing to the development of student leaders and a vibrant campus community which creates positive energy and infuses intentional learning and social experiences. Coordinates and manages the administrative duties, promotions and processes related to student clubs and organizations including directing, administering, and promoting Stetson’s organization and community building management software, Engage, maintaining updated directories of student organization and club directories and leadership rosters, the maintenance and communication for student org and club advisors, maintain records and documentation related to student organization and club programming. Coordinates recurring student organizational initiatives such as the renewal process, involvement fairs, and advisor education. Coaches student organizations and student groups regarding cultural, educational, recreational, and other co-curricular programs. Coaching includes proper development of students to ensure effective program planning and execution, alignment with departmental mission, vision, and goals, strategic calendaring amongst student group activities; and partnering with the appropriate campus partners to ensure effective training and monthly development opportunities or mixers for student leaders throughout the academic year. Assists with administrative oversight for all recognized clubs and student organizations. Ensuring student and staff development. Development and updating of all applicable student organizations and clubs’ policies and manuals; updating and distribution of advisor manual; and strategic programming. Develops effective campus partnerships to champion and create high-level use of Engage software to position the software as the central virtual location for engagement, community building, and student connection. Promotional and marketing plans should outline intended efforts and expected outcomes. Coaches and advises student organizations regarding event planning and campus vibrancy to ensure quality program planning by student leaders, emphasizing the importance of a vibrant community. Encourage and shift the culture to capitalize on weekend programming, to offer activities and engagement opportunities to students on weekends. Provides ongoing and recurring programming within the Carlton Student Union Building (CUB), including evenings and weekends, that is in partnership with student organizations. Supports Student Media initiatives including The Reporter (Stetson’s news magazine), Touchstone (literary arts journal), and W-HAT Radio. Supervises Graduate Assistant and student employees to ensure work and responsibilities are meeting the needs of students. Assists with the development and implementation of SDCV department-led initiatives, including, but not limited to large-scale programming, assisting with orientation sessions, and fostering collaborative opportunities with campus partners. Performs other duties and serves on department, division, and university committees as assigned. Required Skills Be a proven creative problem solver. Be a dynamic individual with strong verbal and written communication skills, as well as the ability to develop and maintain effective working relationships with students, faculty, staff, families, alumni, and the public in a comprehensive university environment. The abilities to be flexible in one’s work assignments; communicate clearly and concisely both in writing and oral presentations; plan and organize one’s work; work independently with little supervision; work effectively in a team; manage budgets, and have high energy, a commitment to enhancing diversity, and a track record of high productivity and job performance, and willingness and flexibility to work some evenings and weekends. Have a strong desire to work at a small, private institution committed to a liberal learning environment. A commitment and an ability to create effective partnerships and engage students in the learning process through programs and personal contact. Required Experience The ideal candidate will have a bachelor’s degree in a related field. Preference will be given to candidates who possess a master’s degree in student development, counseling, student affairs, or related field, or have equivalent substantive experience working in student affairs. Experience in working directly with student leaders as well as coaching, advising, and supporting student groups and general student populations, some experience working with organized groups and activities, large-scale events, and student engagement using student development theories. Salary Grade: 5

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