Manager, Business Operations

1 week ago

Henrietta, United States Rochester Institute of Technology Full time
Job Responsibilities
  • Manages the budget and financial responsibilities for all departments within Engagement departments, totaling over $16M. Tracks operating, revenue, capital, gift and discretionary account spending and researches variances. Prepares, analyzes and presents monthly financial information to AVP and directors, highlighting relevant financial issues and trends. Prepares salary reconciliations each month. Prepares quarterly financial projections to forecast year-end balances. Resolves deficits on projects. Tracks open position pool (FTE's and dollars). Monitors capital spending to ensure funding availability, and determines correct general ledger account for capital expenditures.
  • Leads all functions related to human resource management. Supervises staff creating requisitions for incremental and replacement positions in Brassring. Designs and implements recruitment protocols for positions. Manages campus visits involving overnight travel. Ensures all Position Control numbers have been requested and are accurate for each position. Reviews Oracle Manager Self-Serve Reports for accuracy, works with HR and Payroll to resolve discrepancies. Models the financial impact of various wage and benefit scenarios.
  • Develops annual operating budget for all offices under the AVP to include, detailed budget preparation, salary planning, capital planning, budget reallocations. Prepares for and directs budget reviews with departmental and divisional leadership. Leads annual budgetary requests and hearing process. Assists AVP with annual merit planning and identifying resource allocations.
  • Supervises Engagement business operations and workflow specific to technology inventory/replacement, records retention protocols, search committee training and information handling standards. Leads a team of department representatives to execute these business operations concurrently across all departments.
  • Provides guidance and oversight to Senior Staff Specialists in Student Conduct, Residence Life, and Leadership and Civic Engagement, Administrative Coordinator for AVP and Sr. Associate Director for Campus Life Operations and Assistant Director for Margaret's House, related to University and Division standards for financial processes and issues.
  • Develops strategic budgeting models related to the Student Activity Fee and Reserve budget, in collaboration with the Sr. Associate Director in Campus Life who manages these budgets for day to day transactions.
  • Completes special projects and duties as assigned by the AVP.
  • Develops and implements continuous improvement plan for administrative and operational processes for office operations, polices, and procedures.
  • Attends staff meetings and other meetings as required.
  • Uses confidential, sensitive and/or private records and information, protects information appropriately.
  • Participates in ongoing professional development appropriate to the position and jointly identified by the employee and supervisor and/or participate on department, division and university committees, task forces and projects as assigned.
Additional Details

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

How To Apply

In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

Required Qualifications
  • Bachelor's degree in Accounting, Business Administration, or related field. 3-5 years of financial, budgeting, business operations and administration, or related experience. An equivalent combination of education and experience may be considered
  • Strong analytical skills, attention to detail and accuracy of information processed
  • Ability to set priorities, manage high volume complex tasks/demands simultaneously, work independently
  • Ability to manage and maintain confidential and private information, understanding of FERPA regulations
  • Proficiency using computerized financial and/or human resources enterprise systems, word processing, spreadsheet, email, and electronic calendaring software
  • Experience using technology and systems to support administrative, operation and program functions
  • Effective interpersonal skills and the ability and willingness to contribute to a team-oriented work environment
  • Understanding of and compliance with, the ethical and legal issues involved in the provision of services and the storage of confidential records
  • Excellent problem solving and troubleshooting skills
  • Proven ability in building relationships with a broad range of constituencies
  • Professional, energetic, and self-motivated with a well-defined work ethic
  • Organizational and project management skills
  • Research and assessment knowledge, experience and expertise.
  • Ability to establish, build and maintain effective working relationships based on respect, empathy and honesty
  • Effective communications skills-interpersonal, written, and electronic--including the ability to convey information in accessible terms to diverse, multicultural audiences
  • Knowledge of Deaf culture, American Sign Language (ASL), or willingness to learn
Preferred Qualifications
  • MBA or Master's in Higher Education or related field
  • Prior experience with providing support in a higher education setting.
  • Understanding of gift account and scholarship management.
  • Proficiency using Microsoft Office Suite, MS 365, Sharepoint.
  • Prior experience using SIS, WorkDay, Kenexa/Brassring and Oracle.
  • Electronic calendaring using Outlook.
Department/College Description

Position will support the financial and human resource functions for the AVP for Student Engagement and Community Life. Departments in this AVP group include Center for Residence Life, Center for Campus Life, Center for Leadership and Student Engagement, Parent and Family Programs, Margaret's House, and Center for Student Conduct and Conflict Resolution as well as the Office of the AVP.

What do we believe at RIT?

Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.
As a member of the RIT community, you'll receive a comprehensive employee benefits package that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).

Job Summary

Student Affairs is a dynamic organization dedicated to the delivery of comprehensive programs and services to engage, support and develop students throughout their educational experience. We value individual and cultural diversity and inclusion: our staff members support these values by communicating and interacting with diverse groups of people, creating collaborative and caring working relationships that support student success.

Reporting to the Associate Vice President for Student Engagement and Community Life (AVP), the Manager of Business Operations provides leadership for all Student Engagement and Community Life finances (totaling more than $16M) and human resource functions for departments reporting to the AVP. Performs complex accounting, budget and human resource functions for the Centers of Residence Life, Campus Life, Leadership and Civic Engagement, Parent and Family Programs, Student Conduct and Conflict Resolution and Margaret's House Child Care Center. Serves as an integral member of the AVP's senior leadership team to provide fiscal counsel, develop strategic financial direction, and provide on-going evaluation of resource allocation and internal controls to ensure allocation of University budget funds and the Student Activity Fee (SAF) is appropriate and in compliance with policies and procedures of RIT. The Manager will provide reporting and analysis to the AVP and Student Engagement team directors related to operating, revenue, capital, gift, endowment, special project, and various revenue streams and chargebacks. The position will perform complex cyclical, ad hoc, and time sensitive financial analysis, human resource headcount and salary research and reporting, as well as communicate RIT policies and procedures. The Manager provides guidance and functional oversight to multiple operations staff and managers within the Engagement centers.
Please note: this position requires the ability to work evenings and weekends as needed.

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