Office Manager

Job Type

Full-time

Description

Company Overview

LOVING is a proud leader in the landscape, hardscape, and sod space. We serve both residential and commercial clients throughout the Southeastern United States. Additionally, our purpose extends beyond the products and services we provide through intentional partnerships supporting the communities we occupy.

We recognize that our TEAMS are the key to our success, and we work hard to honor every employee through competitive pay and benefits, professional development, healthy work-life balance, flexible work schedules and paid time off.

Join the best TEAM on the planet and work for one of the most innovative companies in the Green Industry today

Learn more at theLOVINGcompanies.com

POSITION SUMMARY

The Office Manager will be responsible for directing the daily operation of the Farm's Office and Administrative operations. Organizing and coordinating the administration duties and procedures ensuring a high level of effectiveness and results. Provide administrative support to the Director of Farming, Assistant Farm Manager Harvest Manager, and at the local and company level.

RESPONSIBILITIES/DUTIES

• Be the point of contact for all customer accounts and internal operations.

• Maintenance of appropriate operational records as required by state and federal authorities.

• Ensure that Cloudscape and NXXT are updated in real time.

• Must be readily available and prepared for constant changes that develop form rerouting, change orders, equipment breakdowns and inclement weather at both the Farm and delivery sites.

• Support and coordinates accounting related matters (receivables and payables) with the Corporate Accounting Department.

• Schedule meetings and appointments
• Maintain the office and office equipment condition and arrange necessary repairs or purchases.
• Partner with HR to update and maintain office policies as necessary.
• Organize office operations and procedures.
• Coordinate with IT department on all office equipment.
• Ensure that all items are invoiced and paid on time.
• Manage office G&A budget, ensure accurate and timely reporting.
• Provide general support to visitors.
• Assist in the onboarding process for new hires.
• Address employees' queries regarding office management issues (e.g. stationery, Hardware, and travel arrangements)
• Plan in-house or off-site activities, like parties, celebrations, and conferences.

• Major Health, Dental and Vision Insurance
• Voluntary Term Life Insurance - Dependents can be included
• 401K with Company Match
• Paid Time Off
• Holiday Pay
• Short Term Disability - 100% paid by LOVING
• Basic Life and AD&D Insurance - 100% paid by LOVING
• Bonus Program - if applicable
• Employee Recognition Program

• Minimum - 5 years of Office Management for Farm Operations
• Minimum - Associates Degree (work experience taken into consideration if education requirement is not met)
• Bilingual is Spanish is preferred but not required.
• Intermediate or higher level of Microsoft Office knowledge: Word, Excel, Power Point, TEAMS, Outlook, etc.
• Intermediate or higher level of knowledge in computer software (ERP systems)
• Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor inquiries.
• Excellent management skills, ability to multi-task, prioritize work, and problem solving.
• Strong organizational and planning skills in a fast-paced environment.