Part-Time Clerical Assistant
2 weeks ago
The Children's Learning Center Of Posey County
Part-Time Clerical Assistant
Overview:
The Part-Time Clerical Assistant will be responsible for providing administrative support to ensure
efficient operation of the childcare. This role involves handling a variety of tasks related to
organization and communication, allowing the staff to focus on childcare and educational
activities.
Job Responsibilities:
• Answering and directing calls, taking messages, and making phone calls on behalf of the admin.
• Maintains confidentiality and accurately communicates information
• Sorting and distributing the daily mail, preparing and sending out bills with the directors
oversight.
• Using office equipment to check emails, send faxes, make copies, and update computer databases.
• Typing forms, correspondence, memos, and other materials.
• Sorting, filing, and maintaining filing systems for efficient recordkeeping and easy retrieval.
• Maintaining inventory on office and classroom supplies.
• Completing assignments and projects according to instructions from the administrative team.
• Ensuring a smooth intake for families and new hires, ensuring the completion of files with all
necessary documents.
• Present a pleasant, helpful attitude toward staff, students, parents, and visitors and respond
to inquiries.
• Input and update data into the childcare management system and maintain accurate records of
payments, schedules and childrens information
• Maintain compliance with policies and procedures
• Maintaining NAEYC code of ethical conduct.
Job Qualifications:
• High school diploma or equivalent required; additional education or certification in office
administration is a plus.
• Previous clerical or administrative experience, preferably in a childcare or educational
setting.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize tasks effectively.
• Friendly, professional, and approachable demeanor.
• Professionalism, discretion, and the ability to work with minimal supervision.
Physical Requirements:
• Ability to sit, stand, and walk for extended periods.
• Ability to lift and carry up to 25 pounds occasionally.
• Dexterity to perform repetitive motions, such as typing and using office equipment.
Work Schedule:
• Part-time hours, typically Monday through Friday from 9 am - 1 pm
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