Office Manager
2 months ago
OFFICE MANAGER
Open until filled. First review of applications is June 4, 2024.
Salary range $23.89 - $28.70 DOQ
Yolo County Housing is looking for a candidate who is energetic and passionate about elevating and expanding our Agency's performance through professional development training plans/opportunities, supporting various HR processes including hiring and onboarding procedures to ensure new hires have a smooth entry into their work with the Agency, provide critical IT coordination and support to staff to assist in efficient operations, and other critical assistance to support the Agency's missions and goals. See complete job description below.
BENEFITS
Employee's receive a cafeteria plan to help pay for health insurance. Under the cafeteria plan, employee's receive a monthly amount to put towards the cost of medical insurance as set forth below:
Employee only - $785
Employee plus 1 dependent - $1,382
Employee plus family - $1,762
0 coverage - $575
Health insurance is provided through CalPERS. Basic dental insurance is provided by Yolo County Housing at no cost to employees with coverage effective after a six month waiting period. The dental plan covers employee plus family. Vision coverage is optional and, if employee's wish to have this coverage, the cost is approximately $28.81 per month. If you choose, you may opt out of the cafeteria plan upon providing written verification of equivalent medical insurance to YCH. In that event, you will receive payment in the amount of $575.00 per month. Any amount remaining in the cafeteria plan after payment of medical, dental, and vision insurance premiums or any amount remaining of any opt out payment may be directed to a deferred compensation account or directed to cover employee's share of the CalPERS retirement contribution.
Employee's will accrue vacation at the rate of 6.67 hours per month (80 hours per year) and sick leave at the rate of 8 hours for each month of service.
YCH currently provides a retirement benefit program to eligible employees through membership in the California Public Employees Retirement System (CalPERS). The CalPERS retirement formula for covered employees is 2% at 62. YCH pays the employer share of the CalPERS contribution you will be responsible for the employee share of the CalPERS contribution currently at 7.47% of wages.
Job Description
DEFINITION
To perform a wide variety of general clerical duties in support of the Executive Director; provide staff support and perform complex administrative duties for the Executive Director; provide support to human resources and desk technology support to staff; provide administrative and office support to the management team as assigned; work on assigned data analysis and special projects; and perform other work relative to the assigned area of responsibility.
SUPERVISION RECEIVED AND EXERCISED
Receives supervision and takes direction from the Executive Director or their designee.
ESSENTIAL FUNCTION STATEMENTS
Essential and other important responsibilities and duties may include, but are not limited to, the following:
1. Provides administrative and clerical support to the Executive Director, performing mid-level to complex professional work requiring analytical and research skills.
2. Manage Executive Director schedule, calendar and appointments. Organize meetings and conference calls as requested. Answer phones, take messages and field answers for routine questions. Coordinate travel arrangements as requested.
3. Maintain accurate records and filing systems for assigned departments.
4. Serve as secretary to committees, prepare agendas, take and transcribe minutes, collect and distribute materials and information. Assist with the organization and coordination of the monthly Board of Commissioners meetings including making logistical arrangements, confirming quorum, and posting agendas.
6. Type, proofread and process a variety of documents including general correspondence, memos, presentations, and statistical charts.
7. Work independently as part of the executive management team on special and ongoing projects, which may include planning and coordination of presentations, gathering and disseminating information, coordinating meetings, drafting responses, and other identified milestones of the project.
8. Develop and implement office policies by setting up procedures and standards to guide the operation of the office as assigned.
9. Participate actively in the planning and execution of YCH events.
10. Create agency publications (ex: Annual Report) and presentations as assigned.
Human Resource
11. Assist with new hire processes including recruitment, interviews, selection and onboarding of employees.
12. Develop training and development opportunities for staff designed to elevate the skills and abilities of staff.
13. Receive confidential and sensitive personnel information; maintain personnel records; and regularly update agency HRIS database.
14. Assist with filing and monitoring workers' compensation claims.
I.T. Support
15. Provide technical support, coordination and assistance to outside contractors and others within the organization for copiers, telecommunications, data networking, software and hardware systems.
16. Maintain inventory control of issued technology devices (laptops, cell phones, printers, tablets, access cards, etc.)
17. Issue technology devices to new employees and assist with equipment maintenance requests as required.
18. Assist in the maintenance of the Agency's website, continued improvement, and oversight of posted content.
19. Remain updated on technical knowledge of agency database software systems through available training and educational opportunities developing expertise in customized reporting.
Organizational Responsibilities
20.In accordance with Government Code 3100, perform the duties as disaster services worker as assigned in the event of a declared disaster or state of emergency by the Yolo County Housing Executive Director, Yolo County OES and/or the State of California DHS.
21.Perform all duties in a safe and conscientious manner following the YCH Injury Illness and Prevention Guidelines, reporting all injuries within 24 hours to your supervisor or member of the management team; reporting any safety concerns to your supervisor, member of the management team, or member of the YCH safety committee.
22.Abide by the YCH Risk Control Policy Statement assuring the highest level of safety and well-being of residents, tenants, employees, volunteers, and visitors, abiding by all applicable laws and regulations which govern the health and safety of all, and employing risk control methods where feasible to prevent and control losses. Report any observed or reported health, safety, and risk concerns to your supervisor, a member of the management team, or member of the YCH risk control committee.
23.Perform related duties and responsibilities as required and/or assigned.
QUALIFICATIONS
Knowledge of:
• Principles of business letter writing and basic report presentations. Proper grammar, spelling, punctuation, and composition of client and agency letters.
• Office procedures, business mathematics application, computer office equipment and procedures, and statistical recordkeeping methods.
• Advanced computer software skills.
• Basic personnel principles and practices.
• Application of filing, indexing and cross-referencing methods.
• Operation of standard office equipment.
• Principles and procedures of record keeping, reporting, and filing systems.
Ability to:
• Perform responsible administrative and clerical work with accuracy.
• Determine work priorities, work independently, and follow through on tasks.
• Analyze and prepare reports for assigned projects.
• Communicate clearly and concisely, both orally and in writing.
• Use good judgment and problem-solving skills.
• Maintain accurate records and files including verification of data with attention to detail.
• Operate a personal computer using various applications and related programs, including standard, as well as proprietary software.
• Deal diplomatically and sensitively with clients, contractors, vendors, other agency representatives, and the public.
• Respond to requests and inquiries from the public.
• Maintain confidentiality of sensitive information.
• Follow policy and adhere to procedures.
• Learn and interpret pertinent Federal, State, and local codes, laws, and regulations.
Education/Experience:
• HS Diploma or GED required and;
• Associate degree plus two years of administrative support experience or;
• Bachelor's Degree is desirable or;
• Five years of increasingly responsible secretarial and administrative support experience plus one year of support service to a management level administrator in an organization.
Physical Demands:
Essential functions require maintaining the physical condition necessary for sitting or standing for prolonged periods of time in an office environment. Have hand strength and the manual dexterity to operate keyboard equipment. Must be able to stretch, bend, and lift up to 10 pounds. Reasonable accommodations for physical requirements will be considered and made on a case-by-case basis. Requests for reasonable accommodation can be made to the Human Resources division.
Special Requirements:
• Current automobile insurance in accordance with California law and, a valid California driver's license, including a driving record acceptable to the YCH insurance company and insurable by YCH insurance carriers is preferred.
• Provide required proof of legal right to work in the United States.
• Public employees under Government Code 3100-3109 are required to perform duties as disaster service workers in the event of a natural, man-made, or war caused emergency. To prepare for this service, employees in this classification code are required to complete, at a minimum, NIMS 100 Certification within their first year of employment.
Yolo County Housing is an equal opportunity employer.
We have other current jobs related to this field that you can find below
-
Business Office Manager
2 months ago
Woodland Hills, United States Frontier Management (OR) Full timeAre you looking for a new best friend, card-game companion, or gardening guru? Then consider working with one of our light, bright, and beautiful Assisted Living and Memory Care communities - where our residents are #1 and our team members shine! Business Office Manager Frontier Senior Living is seeking an outstanding Business Office Manager to join The...
-
Client Officer
1 month ago
Woodland Hills, United States City National Bank Full timeCLIENT OFFICER WHAT IS THE OPPORTUNITY? Assists the Client Manager in supervising and participates in the operations, client service, and internal sales activities of the branch. • Monitors and maintains operations procedures for compliance to regulations; plans and administers colleague schedules and internal workflow. They may assist the Client Manager...
-
Project Manager
1 week ago
Woodland, United States Precision Industrial Contractors Full timeJob DescriptionJob DescriptionSalary: Competitive comp. plan, commiserate with experience PIC is currently hiring for Project Manager. Precision Industrial offers Competitive wages, 401k, Employee Paid Medical, Paid Holidays, Hotel & Per-Diem for Travel + other Perks. Construction Project Manager provide overall administrative and technical direction for...
-
Project Manager
2 months ago
Woodland, United States Precision Industrial Contractors Full timeJob DescriptionJob DescriptionSalary: Competitive comp. plan, commiserate with experience PIC is currently hiring for Project Manager. Precision Industrial offers Competitive wages, 401k, Employee Paid Medical, Paid Holidays, Hotel & Per-Diem for Travel + other Perks. Construction Project Manager provide overall administrative and technical direction for...
-
Office Assistant
4 weeks ago
Woodland, United States Hope Cooperative (aka TLCS, Inc.) Full timeJob DescriptionJob DescriptionAre you a motivated individual with a passion for supporting others and making a difference in the community? Hope Cooperative is a highly respected, award-winning nonprofit provider of a full array of mental health and supportive housing services in Sacramento and Yolo Counties, and we need you to bring your compassion and...
-
Business Office Director
3 weeks ago
Woodland Hills, United States Oakmont Senior Living Full timePosition: Business Office Director Shifts, Time, and Days: Pay Range: Ivy Park at Woodland Hills is a premier senior living community situated on a beautifully landscaped campus. Managed by Oakmont Management Group,we provide exceptional quality, comfort, and care with five-star services and amenities. Residents enjoy a rewarding lifestyle with...
-
Procurement Manager
1 month ago
Woodland, United States Woodland Pulp LLC Full timeJob Description Job Description POSITION SCOPE The Procurement Manager’s position will be responsible for directing the purchasing and stores activities for three operating companies, namely: Woodland Pulp, LLC, St. Croix Tissue, Inc. and St. Croix Chipping, LLC ROLES & RESPONSIBILITIES • Procurement of service contracts, equipment and supplies. • Meet...
-
General Manager
2 months ago
Woodland, United States Hassan & Sons Inc Full timeJob DescriptionJob DescriptionGeneral Description: H&S Wholesale primary function is to serve the needs of H&S Energy LLC network of retail markets in Northern and Southern California. The professional in this role will utilize their previous leadership skills, strong understanding of business analytics, product knowledge, and change management to bring...
-
Category Manager
2 months ago
Woodland, United States PGP International Full timeJob Type Full-time Description Location: Woodland, CA Reports To: VP of Procurement I - Job Purpose and Summary: Lead sourcing category strategy development for multiple categories and spend. Use innovative thinking and negotiation skills to support top line growth as well as optimizing existing business while maximizing value to PGP. Category Strategy and...
-
Procurement Manager
3 months ago
Woodland, United States Woodland Pulp LLC Full timeJob DescriptionJob DescriptionPOSITION SCOPEThe Procurement Manager’s position will be responsible for directing the purchasing and stores activities for three operating companies, namely: Woodland Pulp, LLC, St. Croix Tissue, Inc. and St. Croix Chipping, LLCROLES & RESPONSIBILITIES• Procurement of service contracts, equipment and supplies.• Meet...
-
Senior Project Manager
1 week ago
Woodland, United States Precision Industrial Contractors Full timeJob DescriptionJob DescriptionSalary: $125k + DOESENIOR PROJECT MANAGERPrecision Industrial Contractors, Inc. is seeking a FT Senior Project Manager for immediate hire.As PIC's Senior Project Manager you are high energy and driven by your success and the success of your team. You have the ability to manage multiple projects and project managers. You...
-
Senior Project Manager
1 month ago
Woodland, United States Precision Industrial Contractors Full timeJob DescriptionJob DescriptionSalary: $125k + DOESENIOR PROJECT MANAGERPrecision Industrial Contractors, Inc. is seeking a FT Senior Project Manager for immediate hire.As PIC's Senior Project Manager you are high energy and driven by your success and the success of your team. You have the ability to manage multiple projects and project managers. You...
-
Associate Account Manager
2 months ago
Woodland, United States Woodland Pulp LLC Full timeJob DescriptionJob DescriptionPOSITION SCOPEWoodland Pulp LLC is searching for an Associate Accounting Manager who will be responsible for providing accounting support for the pulp and paper operations.ROLES & RESPONSIBILITIES• Analytical support for the pulp and paper operations.• Supervising the hourly payroll function.• Learn mill operations to be...
-
Food Service and Beverage Category Manager
3 weeks ago
Woodland, United States Hassan & Sons Inc Full timeJob Description Job Description The Foodservice and Beverage Category Manager will be responsible for managing and developing the foodservice and beverage categories across our convenience store chain. This role involves strategic planning, product selection, supplier negotiations, merchandising, and performance analysis to optimize sales and profitability....
-
Branch Manager
2 months ago
Woodland, United States Rain For Rent Full timeWhat we do: Rain for Rent moves water every day. We are the leading provider of temporary liquid handling solutions and are known for our systems engineering expertise, ability to tackle complex jobs cost effectively, and providing high value to organizations with critical liquid management issues. Our experienced teams, backed by skilled engineers, are...
-
Branch Manager
3 weeks ago
Woodland, United States Rain For Rent Full timeWhat we do: Rain for Rent moves water every day. We are the leading provider of temporary liquid handling solutions and are known for our systems engineering expertise, ability to tackle complex jobs cost effectively, and providing high value to organizations with critical liquid management issues. Our experienced teams, backed by skilled engineers, are...
-
Branch Manager
2 weeks ago
Woodland, United States Rain For Rent Full timeWhat we do: Rain for Rent moves water every day. We are the leading provider of temporary liquid handling solutions and are known for our systems engineering expertise, ability to tackle complex jobs cost effectively, and providing high value to organizations with critical liquid management issues. Our experienced teams, backed by skilled engineers, are...
-
Food Service and Beverage Category Manager
2 months ago
Woodland, United States Hassan & Sons Inc Full timeJob DescriptionJob DescriptionThe Foodservice and Beverage Category Manager will be responsible for managing and developing the foodservice and beverage categories across our convenience store chain. This role involves strategic planning, product selection, supplier negotiations, merchandising, and performance analysis to optimize sales and profitability....
-
FSQA Manager
2 months ago
Woodland, United States Alphia Full timeJOB PURPOSE: The Quality Assurance (QA) Manager has the primary responsibility of managing and continuously improving the plant's food safety and quality systems to ensure compliance with all corporate requirements to produce safe, quality, and wholesome pet food products. This includes supervision of QA Supervisor, QA Laboratory Technicians and Sanitation...
-
Assistant Manager
2 months ago
Woodland, United States Hassan & Sons Inc Full timeJob DescriptionJob DescriptionPosition SummaryThe Assistant Manager supports the Store Manager with all tasks related to a site’s operation.Responsibilities and DutiesPerform select duties and responsibilities of the Store Manager in their absence, for example, submitting daily paperwork, submitting approved orders, creating maintenance tickets, addressing...
