Secretary III

Summary:

Under the direction of the Operations Manager, this role involves performing a range of administrative tasks to support the smooth and efficient operation of the Department of Palliative Care. Responsibilities include managing office operations, coordinating schedules, handling communications, and assisting with departmental projects to ensure overall effectiveness and efficiency.

Essential Functions

Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson. (Do not delete, move or over-write this statement)

Provides administrative assistance to department by demonstrating proficiency and efficiency in using computers, related equipment, EMR, word processing, spreadsheet software, and various other programs to maximize productivity of departments.

Demonstrates organizational skills, responsible for creating and completing monthly reports, maintaining policies and procedures, manual spreadsheets and other written work according to established guidelines and within the established time schedule to support efficient and effective department operations.

Responsible for timely, accurate data in MyTime. Responsible for initiating and maintaining monthly schedules and for tracking the departmentrsquo;s on-call schedules entered into MyTime.

Performs assigned duties for the Palliative Care Departments by answering the telephone, greeting visitors and staff, providing physicians, patients, community callers, staff and referral sources information to ensure streamlined and courteous department operation. Provides support for our Palliative Care bereavement services.

Responsible for scheduling patient/family appointments, assists in maintenance and retention of records in EMR, and assists in coordinating new consults for staff assignment.

Assists department manager in maintaining fiscal responsibilities by monitoring use of supplies and submits requests for supplies needed.

Performs other duties as assigned

Education:
Requires a high school diploma or equivalent, or business training program or business school certificate. Some college education is preferred.
AND
Experience:
Requires three or more years of administrative experience, including written communication skills, office software proficiency, and computer data entry/ document handling. Health care experience is preferred

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jeffersonrsquo;s clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

About Jefferson

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow#39;s professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educashy;tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.