Maintenance Supervisor, HOA
3 weeks ago
The Facilities Operations and maintenance Manager will oversee the daily operations, maintenance, and facility needs of a large-scale Homeowners Association (HOA) in Stafford Virginia. This includes the management of two pools, nine tot lots, two dog parks, two clubhouses, and various service contracts such as landscaping maintenance, fire safety systems, and outdoor lighting. The ideal candidate is highly organized, detail-oriented, and experienced in managing service contracts and community assets.
Work hours:
Monday - Thursday 8:30 am - 5:00 pm; Fridays 8:30 am - 2:00 pm.
Occasional evening committee and/or Board meeting
Daily tasks:
- Oversee the operation and maintenance of HOA facilities, including pools, tot lots, dog parks, and common areas.
- Ensure all facilities meet safety and quality standards and comply with applicable regulations.
- Conduct routine inspections to identify maintenance needs and address issues promptly.
- Administer and oversee service contracts, including landscaping, fire safety systems, outdoor lighting, and other vendors.
- Monitor vendor performance, ensuring service quality and compliance with contracts.Evaluate service providers and recommend contract renewals, amendments, or terminations as needed.
- Manage and prioritize maintenance requests using a work order tracking system.Assign tasks to maintenance staff or contractors and follow up to ensure timely completion.Maintain accurate records of completed work and inventory.
- Assist in developing and managing the facilities operations budget.Monitor expenses and ensure cost-effective solutions for maintenance and repairs.Provide regular reports to HOA management on facility operations, maintenance status, and vendor performance.
- Work closely with the community members, and staff to ensure satisfaction and address concerns.Provide guidance to maintenance personnel or coordinate with external vendors to complete projects efficiently.Attend monthly committee meetings (evenings).
- Other duties as assigned.
Requirements
- 2+ years of experience managing facilities within a residential or HOA setting.
- Excellent communication (written and spoken), customer service, and follow-up skills oriented.
- Reliable, dependable, and on-time. Ability to meet deadlines.
- Takes initiative and works proactively with the ability to prioritize tasks and manage time efficiently.
- Strong knowledge of building systems, landscaping, and general maintenance.
- Proficient in Microsoft Word and Excel.
- Familiarity with work order tracking systems and ability to manage digital workflows.
- Valid driver's license is required.
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Company Description
With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 45 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.
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