Real Estate Administrative Assistant

7 days ago

Orland Park, United States The Competitive Edge Team Full time
Description

I'm hiring a motivated real estate administrative assistant. Responsibilities include administrative duties such as keeping track of all transaction documents in the client database for our real estate transactions, monitoring and notifying clients of important deadlines, complying with legal procedures, and planning appointments and final walkthroughs. You'll also support the team by marketing the company on social media and planning company events. The ideal candidate should be a great communicator who is driven and highly detail-oriented. If this position interests you, please submit your application as soon as possible.

Responsibilities

• Support lead agent(s), clients, and other parties with escrow-related paperwork, such as appraisals, titles, and mortgage loans
• Input client information into the client database system, track transaction activities, and submit each necessary document to the office broker for file compliance
• Oversee all administrative tasks regarding home buyer and seller transactions from executed purchase agreement to close
• Communicate directly over the phone, email, & text with clients to provide a once-in-a-lifetime real estate service experience
• Communicate with a lead agent(s) on a daily basis to make sure we are on the same page with each client's situation & transaction
• Communicate with title companies, mortgage lenders, and agents to ensure a smooth closing process for our clients
• Schedule and coordinate closings
• Schedule appointments with agents & clients via phone, text, email, & Google Calendar
• Input and active new listings into multiple listing service
• Drop off & pick up signs, lock boxes, village/city paperwork, etc.
• Respond to customer needs with urgency and attentiveness
• Track important dates and time limits for transactions and notify relevant stakeholders as needed
• Ensure each transaction complies with legalities and any tax withholdings are complete
• Plan travel arrangements, open houses, final walkthroughs, and other necessary engagements
• Supervise production of all online marketing materials as well as brochures and flyers for events to professionally represent the real estate team

Qualifications

• A valid real estate license is preferred
• Driven by a desire to provide excellent customer service and a great customer experience
• Experience in the real estate industry, transaction management or coordination, titles, and/or mortgages preferred
• Must have excellent organizational skills and communication skills
• A kind person with an optimistic mindset is non-negotiable
• Must be someone who is great with and enjoys solving problems and takes initiative on their own
• A strong ability to communicate over the phone and via email
• Ability to navigate and use software & online systems/tools
• Someone who is looking both to be valuable and to be valued in their daily workplace
• Administrative experience is a bonus
• Someone looking to create a long-term career at a family-oriented company
• Reliable transportation
• Reliable laptop and smartphone
• High school diploma or equivalent required
• Real estate license preferred
• Weekend and evening availability
• Great written and verbal skills
• Prior experience in the real estate industry or as an office manager

  • Real Estate Agent

    1 day ago

    Park City, UT, United States Windermere Real Estate Full time

    Welcome to Windermere Real Estate - where being a Real Estate Agent is more than just a job, it's a true calling. We believe in going above and beyond for our clients and communities, elevating and humanizing real estate every single day. We are the relationship heroes that make dreams come true. Are you ready to join our team as a Real Estate Agent in our...

  • Senior Real Estate Professional

    6 days ago

    Cameron Park, Texas, United States Windermere Real Estate Full time

    Job OverviewWe are seeking a talented and driven Senior Real Estate Professional to join our team at Windermere Real Estate. As a seasoned real estate expert, you will leverage your expertise and licensure to provide exceptional service to buyers and sellers alike.About the RoleThis is an excellent opportunity for a skilled professional to take their career...

  • Real Estate Market Pioneer

    4 days ago

    Lake Forest Park, Washington, United States Bolst Real Estate Full time

    We're a leading real estate company, Bolst, dedicated to empowering our agents with top-tier leads, industry-leading training, and unwavering support.Our mission is to help our agents excel in the ever-changing real estate landscape by providing cutting-edge technology, powerful channel partnerships, and a winning culture that fosters success.Key...

  • Professional Real Estate Broker Associate

    1 week ago

    Menlo Park, California, United States Intero Real Estate Services Full time

    **Job Overview**We are seeking a skilled and driven Real Estate Sales Agent to join our top-rated team at Intero Real Estate Services, Inc.About the RoleThe ideal candidate will have excellent communication skills, a passion for helping others, and a strong understanding of the real estate market.Duties and ResponsibilitiesGuide Clients Through the Buying,...

  • Real Estate Sales Expert

    1 week ago

    Menlo Park, California, United States Intero Real Estate Services Full time

    **About the Role:**We're seeking a talented Real Estate Sales Agent to join our team. This role offers an exciting opportunity to work in a fast-paced environment, helping clients achieve their property goals.**Key Responsibilities:**Gauge clients' needs and preferences to provide tailored real estate services.Schedule and conduct property viewings, open...

  • Real Estate Sales Specialist

    3 months ago

    Litchfield Park, United States The Carin Nguyen Real Estate Network Full time

    Job DescriptionJob DescriptionAre you a real estate sales agent in the West Valley looking for highly converting leads? Look no further!If you're aiming to boost your production in 2024, The Carin Nguyen Real Estate Network is here to assist you. Whether you have 30 days or 30 years of experience, if you can handle a substantial amount of live transfer...

  • Senior Real Estate Consultant

    1 week ago

    Orchard Park, United States HUNT Real Estate New York Full time

    About the RoleWe are seeking a highly skilled and motivated Licensed Real Estate Agent to join our team at HUNT Real Estate New York. As a Senior Real Estate Consultant, you will be responsible for leveraging your expertise and licensure to provide exceptional service to buyers and sellers alike.Job ResponsibilitiesConduct market research to identify...

  • West Coast Real Estate Lead Manager

    1 week ago

    Litchfield Park, Arizona, United States The Carin Nguyen Real Estate Network Full time

    Lead Generation ExpertWe are a top-performing real estate team seeking an experienced lead manager to join our West Coast operations.Our team has consistently secured 2-3 escrows within the first 60 days using high-quality leads, and we're looking for someone with a proven track record in sales and lead management.We take a proactive approach to lead...

  • Real Estate Attorney

    6 days ago

    Winter Park, United States AppleOne Employment Services Full time

    We are seeking an experienced Real Estate Attorney with a strong background in Florida real estate law and commercial transactions to join our legal team. The ideal candidate will have a proven track record of handling complex real estate matters, including commercial transactions, leasing, financing, and land use issues. This is an excellent opportunity for...

  • Real Estate Paralegal

    1 month ago

    Schiller Park, United States Vedder Price Full time

    Vedder Price's Chicago office is looking for a Real Estate Paralegal. The Real Estate Paralegal will support Real Estate group with commercial real estate transactions. We are looking for an experienced commercial Real Estate Paralegal with experience working on behalf of purchasers, sellers, lenders and borrowers. This high-profile position involves direct...

  • Real Estate Paralegal

    1 month ago

    Schiller Park, United States Vedder Price Full time

    Vedder Price's Chicago office is looking for a Real Estate Paralegal. The Real Estate Paralegal will support Real Estate group with commercial real estate transactions. We are looking for an experienced commercial Real Estate Paralegal with experience working on behalf of purchasers, sellers, lenders and borrowers. This high-profile position involves direct...

  • Commercial Real Estate Assistant

    4 weeks ago

    Winter Park, United States AppleOne Full time

    Job DescriptionJob DescriptionA full-service law firm has an immediate opening in our Winter Park office for a full-time Legal Assistant. This position requires 5+ years of commercial real estate experience in a law firm and the following related skills: Ability to open and close real estate matters. Ability to disburse payments. Knowledge of title...

  • Commercial Real Estate Expert

    1 week ago

    Winter Park, Florida, United States AppleOne Full time

    Job OverviewWe are seeking a highly skilled and experienced Commercial Real Estate Assistant to join our team at AppleOne. As a key member of our Real Estate practice group, you will be responsible for assisting with the management of commercial real estate transactions, including opening and closing matters, disbursing payments, and maintaining knowledge of...

  • Commercial Real Estate Paralegal

    1 month ago

    Winter Park, United States BYRD CAMPBELL PA Full time

    Job DescriptionJob DescriptionByrd Campbell P.A., a well-respected National firm with offices in Orlando, Boston, Dallas and Pensacola specializing in Commercial Real Estate and Complex Business Litigation, is seeking a high-performing and very detail-oriented individual for an opportunity to join the Real Estate team. The position is based in the Firm’s...

  • Real Estate Paralegal

    4 weeks ago

    Clifton Park, United States DeAngelus Group, PLLC Full time

    Job DescriptionJob DescriptionOur FirmDeAngelus Group, PLLC is a women-owned and led law firm, founded by Karen DeAngelus. Our Mission is a client centered approach to transactional law. Our clients are at the heart and center of what we do - each and every day. Our Vision is for every client to receive the best customer Service, with the highest Quality...

  • Real Estate Sales Professional

    4 days ago

    Villa Park, United States Baird & Warner Full time

    Are you passionate about delivering exceptional customer experiences in the real estate industry?About the JobThis role is an excellent opportunity for a skilled and motivated individual to join Baird & Warner, a highly regarded real estate company.About the RoleThe Employee Real Estate Agent will be responsible for working with referred buyers and sellers,...

  • Sales and Acquisitions Specialist

    2 weeks ago

    Menlo Park, California, United States Intero Real Estate Services Full time

    About the RoleWe are seeking a skilled Sales and Acquisitions Specialist to join our team at Intero Real Estate Services. As a key member of our team, you will be responsible for guiding clients through the buying, selling, and renting process with personalized service.Key ResponsibilitiesGuide clients through the buying, selling, and renting process with...

  • Paralegal | Real Estate

    3 weeks ago

    Schiller Park, United States Northern Impact Full time

    Overview One of America's largest retailers is seeking a growth-oriented Paralegal. The successful candidate must have extensive knowledge and experience to support asset/stock acquisitions and dispositions along with real estate acquisitions, dispositions, financing, and leasing transactions. The role plays an integral part in the success of an active...

  • Real Estate Career Opportunities

    6 days ago

    Park Rapids, Minnesota, United States Coldwell Banker Crown Realtors Full time

    Are you ready to seize a remarkable opportunity in your real estate career?The Teresa Cowart Team invites you to explore a world of boundless potential and exciting challenges.We are one of the fastest-growing real estate companies in the region, thanks to our technology-driven approach and aggressive internet lead generation system. Our team is facing an...

  • Residential Real Estate Transaction Coordinator

    7 days ago

    Asbury Park, New Jersey, United States Spherion Full time

    Job OverviewWe are seeking a highly skilled and experienced Residential Real Estate Paralegal to join our team at Spherion. As a key member of our legal team, you will be responsible for managing multiple residential real estate transactions from attorney review through to closing.