Staff Accountant

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Job Location (Full Address): 601 Elmwood Ave, Rochester, New York, United States of America, 14642 Opening: Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 400079 Pediatrics M&D Admin Work Shift: UR - Day (United States of America) Range: UR URG 107 H Compensation Range: $23.06 - $32.29 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations. Responsibilities: Performs professional accounting work at an operating level requiring knowledge and application of general accounting theory, techniques and practices and knowledge of the University accounting system. Work closely with the various levels of the University community to research, review, and reconcile various ledger accounts within UR Financials. Responsible for financial management and professional accounting work in the Department of Pediatrics, operating at a high-level requiring advanced knowledge and application of general accounting theory, techniques and practices, and knowledge of University accounting systems (UR-Financials and UR-GEMS-an encumbrance-based accounting and monitoring system, etc.). Devises and implements methods for gathering information, analyzing and interpreting data, budget preparation and forecasts, preparing financial reports and making recommendations which may have procedural and policy implications within the Department of Pediatrics. The Accountant I will assist faculty and staff in ensuring compliance with both internal and external regulations, participate in audits, analyze findings, identify issues, and propose resolutions, etc. The Accountant I will reconcile a variety of financial accounts, including sponsored funding, research, endowment, gift, clinical and other miscellaneous accounts, as well as support multiple divisional and research administrators (including a focus on Developmental and Behavioral Pediatrics) in the Department of Pediatrics with respect to financial management and accounting responsibilities. The Accountant will obtain and maintain CLASP certification. Directly reports to the Director of Finance/CFO for the Department of Pediatrics. RESPONSIBILITIES: Financial Account Management: Responsible for the day-to-day management of all financial operations within the Department of Pediatrics under the general supervision of the Director of Finance/CFO for the Department of Pediatrics (with additional direction from Divisional Administrators/Departmental Research Administrators) but with the latitude (and expectation) to exercise independent judgment when required Examine and approve transactional documents to ensure compliance with University policies and procedures. Develop and implement financial controls when appropriate to strengthen processes Processes and manages personnel forms (including faculty salary cap) as needed; works closely with Administrators/Administrative staff in this regard Works closely with other Departmental staff regarding allocated personnel and non-personnel costs (Nursing, Psychiatry, Social Work, Vivarium, Computer Sales, etc.) Fiscal liaison with outside agencies for which we provide a service and/or those that provides third party contractual services for the University. Monitor and resolve issues that may arise to ensure compliance with policies and regulations Ensures timely billing and collection for all service contracts with the Department including sponsored research Oversees financial segment of subcontracting process with Sponsored Research Accounts to ensure compliance with Sponsor terms and conditions; manage the financial segment of Sponsored Research Programs accounts Financial Account Reconciliation: Reconciliation and monthly analysis of account ledgers for accuracy and completeness, including sponsored funds and non-sponsored funds (clinical, gift, endowment, departmental, miscellaneous, etc.). Uses judgment in determining appropriate transactions and account balances, etc. Reconciles official University ledgers against departmental records (personnel and non-personnel.) Works closely with other accounting and administrative staff in these capacities Utilizes UR-GEMS to enter personnel and non-personnel expenses as part of the reconciliation process Reconcile and monitor faculty start-up packages and discretionary funds utilizing UR-GEMS attributes, etc. Financial Reporting: Generates financial reports utilizing UR-Financials, HRMS, COEUS and UR-GEMS, as part of the PI Package, for PI┐s, Division Chiefs, Director of Finance and Division Administrators, etc. Responsible for providing projections of future balances available and making recommendations for re-budgeting on all accounts within the Department of Pediatrics Generates and updates cover spreadsheets for sponsored funding accounts, faculty start-up packages, gift accounts, etc. as part of the PI Package reporting Uploads PI Package and other reports to Departmental Sharepoint site and initiates electronic sign-off procedure when appropriate Auditing & Compliance: Performs analyses and tests necessary to ascertain integrity of financial data, account balances and to ensure accurate reporting Updates monitored workload reports for University Finance, and works with Compliance and ORACs, etc. reviewing/analyzing sponsored funding and other activities on behalf of the Department Makes recommendations regarding allocable and allowable costs based upon agency guidelines. Reviews and interprets agency guidelines to faculty and staff to ensure regulatory compliance In the absence of Departmental protocols, develop and implement strategies to minimize the financial risk and inefficiency in Departmental processes and procedures Other duties as assigned QUALIFICATIONS: Bachelor's degree preferred Or equivalent combination of education and experience preferred 1 year of relevant accounting experience required Ability to maintain confidentiality required preferred Exceptional organizational, time management and accounting skills required preferred Strong technical skills, including a high level of proficiency in Microsoft Office, required EOE Minorities / Females / Protected Veterans / Disabled: The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations. Notice: If you are a Current Employee, please log into myURHR to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward. Learn. Discover. Heal. Create. Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals At the University of Rochester, we commit to diversity, equity, and inclusion and united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.