Secretary IV
1 week ago
Beaumont, United States
Beaumont Unified School District
Full time
REPORTS TO: Site Administrator SALARY SCHEDULE: 260/R19
EXPERIENCE CREDIT: A maximum of two (2) years may be granted for experience outside of the Beaumont Unified School District.
WORK YEAR: 242 days
WORK SCHEDULE:
7:00 AM - 3:30 PM
DEFINITIONUnder supervision, but with latitude for independent action, to serve as secretary to the Administrator/Principal and as receptionist; does a wide variety of difficult and responsible clerical work; prepares reports; composes and types; performs public relations and communications services; and does related work as required.
EXAMPLES OF DUTIES AND RESPONSIBILITIES
Serves as secretary to the Administrator/Principal, in record-keeping and reporting, and office operations; buffers him/her against unnecessary interruptions; obtains information, arranges appointments; and keeps track of his schedule; types correspondence, assists in composing bulletins; provides clerical services; assists in maintaining proper atmosphere and rapport conducive to a good office environment; receives telephone calls and personal contacts from parents and/or the public requesting information, appointments, and actions; answers questions and gives out information correctly and discreetly; transmits messages and information appropriately; may furnish routine first aid services, assesses injuries and illnesses, and take appropriate action; responsible for ordering office supplies; compiles and maintains basic records and files; on office equipment, supplies, requisitions, work orders, encumbrances, and expenditures; and on personnel time records, classified and certificated.
ORGANIZATIONAL RESPONSIBILITIES AND AUTHORITY
Positions in this class report to the Administrator/Principal. The basic responsibility of this position is to free the Administrator/Principal from routine tasks and assist him/her in the performance of his/her duties without infringing on the Administrator/Principal's prerogatives and responsibilities.
QUALIFICATIONS
Education:
Graduation from high school and or one year of business college or related work.
Experience:
Three years of responsible and varied secretarial experience, and preferably including one year of experience in an educational setting.
Knowledge of:
Modern office methods, practices, procedures and equipment; correct English usage, spelling, grammar and punctuation; and standard office machine operation.
Ability to:
Perform a variety of clerical work requiring speed and accuracy; compile and maintain accurate and complete records and reports; perform job assignments with numerous interruptions; learn policies and specific rules and apply them with good judgment; make arithmetical calculations; understand and carry out oral and written instructions; deal effectively with a wide variety of personalities in situations requiring diplomacy, friendliness, poise, tact and good judgment; type at a net corrected speed of 50 words per minute; pass district-administered test with a score of 70% or better.
Physical:
Good physical condition as determined by pre- and post-employment inquiries and health reports; must pass District physical examination, which includes drug screening; provide proof of negative TB test at time of hiring.
Make appropriate entry for each of the following items to describe the extent of the specific activity performed by this employee:
Number of Hours
Number of Hours
0
0-1
1-2
3-4
4-5
5-6
7+
0
0-1
1-2
3-4
4-5
5-6
7+
1.
Sitting
XX
13.
Repetitive Use Of
2.
Standing
XX
Foot Control
3.
Walking
a.
Right Only
XX
4.
Bending Over
b.
Left Only
XX
5.
Crawling
c.
Both
6.
Climbing
14.
Repetitive Use Of Hand
7.
Reaching Overhead
a.
Right Only
8.
Crouching
b.
Left Only
9.
Kneeling
10.
Balancing
15.
Grasping
11.
Pushing or Pulling
a.
Simple/Light
12.
Lifting or Carrying
(1)
Right Only
a.
10 lbs. or less
(2)
Left Only
b.
11 to 25 lbs.
(3)
Both
c.
26 to 50 lbs.
b.
Firm/Strong
d.
51 to 75 lbs.
e.
76 to 100 lbs.
XX
f.
over 100 lbs.
XX
16.
Fine Dexterity
Yes
No
Description
17.
Driving cars, trucks, forklifts and other equipment
XX
Workshops, Deliveries
18.
Walking on uneven ground
XX
Stairs, Ramps, Grounds
19.
Exposure to dust, gas, or fumes
20.
Exposure to marked changes in temperature or humidity
XX
Some Outdoors
New: March 1983
Revised: 06/07/91
Revised 02/23/99
Revised: 03/15/2006
