Inventory Wholesale Clerk

The Inventory clerk will efficiently and accurately process new and pre-owned vehicle transactions. This position will require close attention to detail, problem solving skills, written and verbal communication skills, time management skills, and the ability to work well in a team setting. DMV knowledge, dealer accounting, Reynolds & Reynolds DMS knowledge, and a willingness to learn more and assist teammates where needed is highly preferred.

RESPONSIBILITIES:

• Posting daily new car inventory into accounting
• Updating vehicle statuses and filing documentation pertaining to each unit
• Weekly reconciling of new car schedules
• Posting daily new vehicle dealer trades into accounting and distributing payment when necessary
• Weekly reconciling of dealer trade schedules
• Following up with dealers on all aged dealer trade debt and/or status of trade docs
• Posting daily pre-owned vehicle purchases into accounting while auditing paperwork to ensure we are in compliance with state and company policies
• Processing lender payoffs and customer payments when needed
• Following up with lenders for verification of payment receival and update on title status
• Recording, updating status, and filing of all titles brought into the dealerships
• Weekly reconciling of purchase and pre-owned schedules
• Posting daily wholesales into accounting while auditing paperwork to ensure we are in compliance with state and company policies
• Filing CA DMV Wholesale Report of Sale for all wholesale transactions
• Completing and shipping wholesale transfer docs to buyers
• Updating vendors and/or portals on outgoing documents
• Filing of all receipts for payments issued to dealers, verifying that the payments were made in full and no follow up is needed
• Weekly reconciling of wholesale schedules
• Following up with vendors for verification of title and transfer document receival and update on payment status
• Filing all wholesale documents, payments, and files
• Following up with lenders on title status
• Communicating with used car managers and the finance departments to collect correct documentation needed
• Researching traffic/parking violations and mailing necessary documents when needed
• Maintaining an organized and clean workspace

• High school diploma or G.E.D
• 1+ year of vehicle inventory/wholesale clerk experience in dealership setting
• Working knowledge of basic office equipment
• Experience using Microsoft office