Regional Facilities and Real Estate Specialist

3 weeks ago

Waltham, United States Hitachi Data Systems Full time
This role is required to be ONSITE in Waltham, MA

The Team

We are hiring a Regional Facilities and Real Estate Specialist. You will be responsible for supervising and maintaining the upkeep of existing offices, as well as will lead all aspects of facilities operations, opening and closures of sites within East Coast and Canada region. In this role, you will provide services and solutions that enhance the value of every property they manage relative to safety, security and preventative maintenance, project management, vendor vetting/work scope and validation. This position will ensure effective implementation and execution of plans to support and improve sites and to achieve both long-term and short-range goals.

The Role
  • Ensure property and buildings are properly maintained to meet health and safety codes.
  • Must have ability to negotiate office Real Estate leases.
  • Help secure contracted services such as cleaning, pest control, electrical, HVAC, etc. for each location.
  • Ability to Project Manage multiple capital improvement/construction projects throughout the portfolio. This includes developing the scope of work, the preparation of bids, soliciting bids, coordinating contractors, review contracts, supervise the work of vendors and contractors, conduct quality control & inspections.
  • Understand furniture systems.
  • Ability to read and interpret Architectural, Structural, Mechanical, Electrical drawings.
  • Work closely with procurement to manage all facilities-related suppliers, including all paperwork, to ensure compliance with company policies.
  • Prepare capital project budgets and operating budget reports.
  • Receive feedback on contracted services and seek out new competitive bids to improve service at his/her locations and keep costs low.
  • Have advanced knowledge of electrical and HVAC competencies.
  • Develop and execute preventative maintenance measures to keep Data Center, HVAC equipment operating efficiently and prevent shutdowns.
  • Verify and ensure the monitoring of equipment and building areas including copiers, maintaining furniture and AV systems.
  • Maintaining day-to-day operations, completing all work order tickets.
  • Coordinate work performed by outside vendors and equipment/furniture deliveries, etc.
  • Liaison with building management and after-hours access and issues.
  • Provide weekly status reports to management for review with Facilities team during weekly conference calls.
  • Work closely with other site managers for feedback on repairs, maintenance, or other issues.
  • Review utilities consumption and strive to minimize costs.
What You'll Bring
  • Must be able to demonstrate understanding of heating and air conditioning units, plumbing systems, and electrical systems.
  • 7+ years' experience in Facilities management/ Project management.
  • Be flexible in your work by adjusting to multiple demands / shifting priorities.
  • Ability to be on call for emergencies.
  • Superb diligence, work ethic, communication and time management skills, detailed oriented.
  • Must have experience in reviewing Real Estate offices leases.
  • Ability to travel 15% to facilities on the East Coast US, as well as Canada.


#LI-GG1

Championing diversity, equity, and inclusion

Diversity, equity, and inclusion (DEI) are integral to our culture and identity. Diverse thinking, a commitment to allyship, and a culture of empowerment help us achieve powerful results. We want you to be you, with all the ideas, lived experience, and fresh perspective that brings. We support your uniqueness and encourage people from all backgrounds to apply and realize their full potential as part of our team.

How we look after you

We help take care of your today and tomorrow with industry-leading benefits, support, and services that look after your holistic health and wellbeing. We're also champions of life balance and offer flexible arrangements that work for you (role and location dependent). We're always looking for new ways of working that bring out our best, which leads to unexpected ideas. So here, you'll experience a sense of belonging, and discover autonomy, freedom, and ownership as you work alongside talented people you enjoy sharing knowledge with.

We're proud to say we're an equal opportunity employer and welcome all applicants for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran, age, disability status or any other protected characteristic. Should you need reasonable accommodations during the recruitment process, please let us know so that we can do our best to set you up for success.

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