Library Associate I/II

2 weeks ago

Auburn, Alabama, United States Auburn Full time

Position Details

Position Information
Requisition Number
S4298P

Home Org Name
Library Administration

Division Name
Library

Position Title
Library Associate I/II

Job Class Code
LA02A/LA02B

Appointment Status
Full-time

Part-time FTE

Limited Term
No

Limited Term Length

Job Summary

The Auburn University Libraries is seeking candidates for the position of Library Associate in the Circulation Department of the RBD Library. Reporting to the Facilities Operations/Circulation Manager, this position provides administrative management planning and coordinates business and project operations for members of the Continuing Resource Unit of the Circulation Department of RBD Library.

To learn more about Auburn University Libraries, please visit: https://www.lib.auburn.edu/
Auburn University is more than just an institution; it's a vibrant community where real people come together to make a difference. Our commitment to students, employees, communities, and our world runs deep, and it's reflected in every corner of our campus and beyond.

Life-Changing Impact: At Auburn, our work changes lives. Whether it's groundbreaking research, innovative teaching, administrative operations or community outreach, every effort contributes to positive change. We're not just clocking in; we're making a lasting difference in the lives of others.

How We Support You: Auburn cares for its greatest assets-its employees. Generous benefits, educational opportunities, and a supportive work environment make it a place where you can thrive. From health insurance to retirement plans, we've got you covered. Learn more about how we support employees by visiting aub.ie/working-at-auburn

Come and Stay: The median length of employment for an Auburn employee is 10 years. That's because Auburn invests in its people. We're not a revolving door; we're a family. The Auburn Family. We grow together, learn together, and build lasting relationships.

A Place for Everyone: We are committed to fostering an environment where everyone feels valued and respected, and we celebrate our unique perspectives, backgrounds, and experiences. When you work at Auburn, you're a part of a rich tapestry of individuals who bring their authentic selves to the table to create a welcoming and engaging university community.

Essential Functions
Essential job functions include, but are not limited to:
  • Edit/overlay existing records from OCLC for Voyager catalog maintenance [ex. multi-volume records], analytic treatment of Continuing resources or subseries. Verify all holdings and treatment processes as encountered.
    • Confer and cooperate with Cataloging operations and other Library units - assist in amending of Authority files [backlog], restore missing item records to reflect circulation status, and fine tune/finish [complete] existing multi-volume records.
      • Export/import bibliographic records using OCLC for new/missing materials [inventory books without current catalog entries or occasional gift serials being added to collection.
        • Oversee daily inventory process performed by student employees; hire and train students to work the Shelf Lister program and to conduct triage for book discrepancies - disseminating for appropriate personnel to resolve.
          • Offer outstanding customer service to all Library patrons and aide staff and student employees according to professional standards and procedures.
            • Close building during intercession when necessary.
            • Acts as backup to the Department Head if necessary.
            • Serve on/or chair a hiring committee when asked.
            • Respond to the Cathelp request line to settle cataloging issues such as call number inaccuracies and suppressed information; approve replacement copies of lost books [swapos] by processing replacement information on responsible patron accounts and adding appropriate catalog holdings.
              • Train staff members in all areas of the tasks enumerated in nos. 1-3. Recommend training through HR classes or other web-based opportunities. Assign tasks/special projects, and document work to completion and for accuracy. [i.e, range cards, book transfers, lost reports]
                • Direct the discarding/weeding of books to be suppressed from the catalog - to also include appropriate or ultimate recycling. Survey the status of transfers to their respective new locations in the collection, basement accession, or offsite facility, including the processing of Latest in Reference materials (annually).
                  • Prepare and provide statistical information for annual reporting by collaborating with co-workers to compile comprehensive data regarding all relevant Unit tasks - especially regarding trace requests and notifications, and accurate reporting of holdings, locations, and circulation status. Submit annual evaluations of staff members. Review/edit timesheets for staff members and students and approve them bi-weekly.
                    • Perform other duties as assigned.
                    Minimum Qualifications
                    Minimum Qualifications

                    Education and Experience:
                    Level I: Bachelor's Degree
                    Level II: Bachelor's Degree plus 2 years of relevant experience in managing and processing complex data or materials, or customer/public service in an information-centered organization.

                    Substitutions allowed for Experience:
                    When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

                    Minimum Skills, License, and Certifications
                    Minimum Skills and Abilities
                    Experience in managing and processing complex data or materials, or customer/public service in an information-centered organization; familiarity with computer applications

                    Minimum Technology Skills

                    Minimum License and Certifications

                    Desired Qualifications
                    Desired Qualifications
                    • Experience working in academic libraries
                    • Supervisory experience
                    • Tableau, Python, Access, and Voyager (Circulation, Cataloging modules)
                    Posting Detail Information
                    Salary Range
                    $40,930 - $69,270

                    Job Category
                    Library

                    Working Hours if Non-Traditional

                    City position is located in:
                    Auburn

                    State position is located:
                    AL

                    List any hazardous conditions or physical demands required by this position

                    Posting Date
                    02/28/2025

                    Closing Date

                    EEO Statement

                    AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Affirmative Action/Equal Employment Opportunity (AA/EEO) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their website to learn more.

                    Special Instructions to Applicants

                    Quick Link for Internal Postings
                    https://www.auemployment.com/postings/51446

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