Sr. Secretary

3 weeks ago

Ohio City, Ohio, United States Bowling Green Full time
Salary: $17.22 - $18.81 Hourly
Location : Main Campus (BG), OH
Job Type: Full-Time
Job Number: BGSU00675
Division: A&S Dean
Department: Biological Science - Staff
Opening Date: 02/04/2025
Closing Date: Continuous
Pay Grade: 25

Summary
Serves as Undergraduate/Department Secretary to the Department of Biological Sciences. Assists with academic year course schedule development (entering in CSS and proofing semester schedules). Creates and maintains department website. Registers students, updates registration information, and confirms class rosters. Maintains inventories and orders supplies, textbooks, and seminar items as needed. Maintains confidential files, retrieves information in database systems, and runs reports needed as necessary. Trains and directs student employees. Prepares correspondence as necessary. Maintains office equipment. Manages and monitors seminar calendar and classroom calendar. Creates, monitors and generates final reports for course/faculty evaluations. Maintains department incoming/outgoing email account. Responds to inquiries for departmental information requests. Registers Textbooks/course information into Verba.

Essential Functions
  • Prepares and/or transmits written correspondence (e.g. handouts, exams, reports, mailing lists) through email, fax or hard copy.
  • Discreetly screens/handles confidential phone calls, redirects to appropriate parties. Answers main phone line for the department and retrieves voicemail system.
  • Works closely with staff from other University offices.
  • Collaborates with supervisor and department staff for opportunities to improve & make changes to office policies & procedures.
  • Maintains inventories; orders supplies, calls for copier repairs, and orders textbooks
  • Develops and maintains department website
  • Manages database systems. Maintains confidential files. Queries databases and runs departmental reports.
  • Enters classes in CSS and proofs schedules for accuracy.
  • Provide training and direction to student employees.
  • Maintains all wait lists for Biological Science courses. Add students to classes according to academic need/timing.
  • Handles enrollment and processing of independent studies, directed readings, and internships
  • Maintains even enrollment across class sections.
  • Entering of Experiential Learning (internships) using OnBase
  • Software Systems used: CSS, Verba, Live25, OnBase
Minimum Qualifications
The following Experience is required:
  • One year related experience required
The following Education is required:
  • High school diploma or GED required
Additional Information
Knowledge, Skills, and Abilities:
  • Knowledge of basic mathematical skills
  • Knowledge of basic reading skills
  • Ability to carry out verbal and/or written instructions
  • Ability to effectively communicate, verbally and written
  • Detailed-oriented and highly accurate
  • Ability to work in changing environment
  • Ability to work effectively in a team environment
  • Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
  • Ability to coordinate or lead others in accomplishing work activities
  • Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
  • Ability to query, run reports and modify data in financial systems
  • Ability to access and maintain document imaging systems, including scanning and filing documents
  • Ability to operate computers and peripheral equipment such as printers
  • Ability to draft office correspondence
Required Documents to Upload to Application: Cover Letter and Resume
Deadline to apply: The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by February 25, 2025.
BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.
Bowling Green State University is an Equal Opportunity Educator and Employer. We are committed to ensuring an equal employment opportunity for all applicants and encourage applications from all regardless of sex, race, veteran-status, disability, age, gender identity, genetic information, religion, or sexual orientation. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email .
Benefits
Bowling Green State University provides a comprehensive benefit program as part of a total compensation package. This includes medical, prescription, dental, vision, health accounts (medical & dependent), life & disability insurance, retirement plans, employee assistance program and tuition fee waivers for employees and their eligible dependents as well as paid time off, flexible work options, holidays and parental leave. For more information, please visit Benefits-at-a-Glance.

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