Fixed Asset Specialist
1 week ago
Secretarial/Clerical
Date Posted:
11/13/2024
Location:
Madison County Central Office
Date Available:
04/01/2025
Closing Date:
01/03/2025 Applicants Must Apply Online
Job Title: Fixed Asset Specialist
Work Days: 225 (12-months)
Reports To: Finance Director
FLSA Status: Non-Exempt
JOB SUMMARY
This position provides general support to the business office for fixed assets.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties of this position include the following. Employees in this position perform some or all of the following duties. Other duties may be assigned.
- Maintain Fixed Asset inventory ledgers to account for new, disposed and transferred assets.
- Tag new assets as acquired by district.
- Ensure the proper use of fixed asset forms and reports.
- Reconcile fixed asset ledger to the general ledger monthly and at year end.
- Coordinate and review annual 100% fixed asset audits.
- Perform onsite school spot audits annually.
- Coordinate and review surplus asset disposition.
- Provide annual and periodic fixed asset trainings as needed.
- Serve as district POC for all fixed asset inquiries and issues.
- Serve as backup for Bookkeeper Liaison/Accounting Assistant.
- Order and maintain office supplies.
- Answer telephone or e-mail inquiries and directs to appropriate staff member.
- Ensure proper retention of files in accordance with district policy.
- Comply with applicable District, state, local and federal laws, rules and regulations.
- Attend work regularly and punctually.
- Professionally represent the District in interactions with parents, community, staff and students.
WORK/EDUCATION EXPERIENCE
- 3-5 years of accounting/bookkeeper experience preferred
- Marathon software experience preferred
- Minimum HS diploma or GED education
- Excel proficient
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